Minutes 2024

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Minutes of a meeting of the New Pavilion Committee held 19:00hrs, Tuesday, 20 February 2024, in the Bridge Room at the Curlew Centre, Sutton Bridge.

Present: Cllr A Billings (observing), Cllr S McLaughlin, Cllr M Middleton (Chair), Cllr M Philpott, Mr D Earth (SBUFC), Mr C Brandon King (co-opted fundraising working party) Mr D Wall (co-opted), Mr L Marchant (co-opted), Mrs K Croxford (admin. asst.), and nine members of the public 

24.013. Apologies received from Cllr Mills.

24.014. There were no declarations of interest or requests for dispensation.   

24.015. It was resolved to approve the minutes of the meeting held on 30 January 2024.

24.016. Independent Consultant

i. It was resolved to seek quotes to commission an independent consultant to give advice on the most appropriate heating and utility facilities for the building.

19:11 hrs standing orders were suspended to allow members of the public to speak.

ii. Members of the committee introduced themselves to the public.

iii. It was asked if once the independent consultant had been commissioned would future running costs for the building be investigated. The chair confirmed that this would be taken into consideration.

iv. A member of the public asked if an architect had currently been employed, what kind of building would be built and would BREEAM (Building Research Establishment Environmental Assessment Method) be followed. Mr Wall commented that different options had been investigated with designs from Sports England and the committee had visited a company that dealt with modular buildings. Once the project had been put out to tender in line with Council’s Financial Regulations an architect would then be required and that BREEAM methods would be followed.

19:21hrs A member of the public left the meeting.

v. It was asked what the life span of the building would be? The chair replied and said that the structure had a life span of 50 plus years.

vi. Would traffic calming measures be put in place for the varied footfall during the building work and after. The chair commented that this would be considered.

19:30 hrs standing orders were reinstated.

24.017. It was reported that outline planning permission had been submitted to SHDC a decision was still awaited. 

24.018. It was resolved to defer the matter of Public Consultation till the next meeting. 

24.019. Reports on Fundraising.

i. Mr C Brandon King reported that Cllr S Mclaughlin had joined the fundraising working party.

ii. Community Ownership Fund - an expression of interest form for a possible grant of £365,000 had been prepared for presentation.

iii. Football Association – had been approached for a grant of £450,000 via a pre-application questionnaire. 

iv. Grantscape – an application had been submitted for £50,000 but had been deferred with an agreement to submit a further one later in the year.

v. The District and County Councillors had been approached but unfortunately, they did not accept applications from Parish Councils but would accept from groups. Information had been forwarded to the Football Club.

vi. Tydd Wind Farm – had been approached and an application would be submitted for a maximum of £5,000 later in the year. 

vii. Local fundraising - a Prize Draw was to take place on the 22nd March and a small group of volunteers were organising local fundraising events.

24.020. It was resolved for the Chair to arrange a date and time of next meeting.  

19:53 hrs the chair closed the meeting.