Minutes 2024

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DRAFT MINUTES

Minutes of a meeting of the New Pavilion Committee held 19:00hrs, Tuesday, 09 July 2024, in the Bridge Room at the Curlew Centre, Sutton Bridge.

Present: Cllr D Cook, Cllr S McLaughlin, Cllr M Middleton (Chair), Cllr N Mills, Mr D Wall (co-opted), Mr D Earth (co-opted), Mr L Marchant (co-opted), Mr C Brandon-King (co-opted).C Smith (clerk)

24.047. It was resolved to elect Cllr Mary Middleton as chair for 2024-25

24.048. It was resolved to reappoint Mr L Marchant, Mr D Earth and Mr D Wall as non-voting members of the Pavilion Committee; and Mr C Brandon-King on to the fundraising group.

24.049. No apologies received.

24.050 There were no declarations of pecuniary or other interests received.

24.051 Public Representations

There were no members of the public present.

24.052 It was resolved to approve the minutes of the meeting on the 14 May 2024. 

24.053 Chair’s Report

  i .Playzone – the chair reported that the playzone project was developing and grant bids for the match funding were being explored. Cllr McLaughlin reported that the Football Foundation would be visiting the site and if it is found acceptable the scheme will get the go ahead, it may be prudent to also identify and alternative site. She had also spoken to the consultant and that whilst it was not critical to have the match funding already identified applications need to be expedited. An application to one stop shop had been submitted. Mr Brandon-King confirmed there were a number of funders identified on the Lincs Matrix and would report later in the agenda.

ii Pavilion contractors – the chair reported that a visit to another building provider near Manchester had been arranged and asked for further Council representation. Cllrs McLaughlin, Cook and Mills were all happy to go and would agree outside the meeting which one of them would attend.

iii Pavilion Funding – the chair had spoken to Sir John Hayes and written to him to try and establish the status of the Community Ownership Fund under the new government. 

24.054 Project Managers Report

i. Heating Strategy Report – the report had been received and a Teams meeting was arranged to discuss the proposals of a mixed system installation, solar and electric systems. Mr Marchant would forward the report to the clerk.

ii. Modular building contractors - Mr Wall reported that he had received final costings from one of the contractors and that prices were rising as time passed. There was concern that they delay in getting the funding was a risk to the project. A second contractor based in Wales had expressed an interest in quoting for the project – there was an example on their website of a similar project.

24.055 Fundraising 

i. Mr Brandon-King reported to the committee on fundraising for the Pavilion, Playzone and pitch improvements the report is attached to the minutes at Appendix A.

ii. Funding Strategy – it was agreed that a funding strategy to identify and co-ordinate bids needed to be developed. The fundraising working group would co-ordinate their fundraising approach. The Clerk agreed to email COF and ask if the fund is to re-open.

24.056 It was resolved to set the date for the next meeting on the 20 August 2024 at 19:00hrs.

20:05 hrs the chair closed the meeting.

Appendix A

Sutton Bridge Parish Council New Pavilion Committee – 9th July 2024

Fund-raising report

While researching grants, it became known to us that SHDC had created a ‘Local Football Facility Plan’, in which it clearly stated that Sutton Bridge needs a new pavilion and pitch improvement. That, plus Sir John Hayes’ support, together with much statistical references has led us to be cautiously optimistic about obtaining the grant 

Re: Replacement pavilion and sports hall

Re: Community Ownership Fund (COF) – They are willing to provide a grant of 80% of the total estimated cost of £1,164,000. The research has been completed, running to over 11,000 words on 26 pages, which have been provided to Claire for up-loading onto the application form. But! The process has been put on hold following the announcement of the election. We do not know if, or when, the Fund may be re-opened or even changed by the new Government. I have chased up Sir John following his re-election, but as yet I’ve heard nothing. Following Angela Rayner’s dropping of the ‘levelling-up’ element I have sent an e-mail to Sir John today

Re: East Coast Community Fund – this too has been prepared and ready to go, based on the information for the COF application, for a grant of £50,000. But it too, is dependent on the COF being awarded or at least an indication that it will be awarded

Re: The Football Foundation – have agreed, subject to us applying, which would be based on the research already in place from the COF application, to pick up the balance of the cost up to the total, but again it is dependent on getting agreement from COF

Re ‘Playzone’ or [MUGA - Multi-Use Games Area]

The Council have been offered a grant of 80% of the total cost of providing a playzone, providing we can raise the 20% balance. Estimated costs are between £250,000 and £350,000, but as it would be installed on Council owned land – the Memorial Ground - the cost could be towards the lower end, advised in the meeting £275,000 so a 20% balance would be in the region of £60,000 to £70,000 more like £55,000. Enquiries have been made of the National Lottery Community Fund, but the process is in the very early stages, although discussions with the Midlands Fund Officer have been very positive. This grant is not dependent on the COF Later, Cllr McLaughlin advised that she would put me in contact with her contacts and advised that the funds had to be spent by the end of the current financial year.

Re Pitch Improvement grant

Possibly as a result of the many contacts with grant funders, we became aware of a grant from the Lincolnshire Football Association/Sport England for improvements to the pitch. The initial paperwork has been passed to SBUFC and it is hoped that this grant will proceed as it too, is not dependent on the COF.