30 January 2024 New Pavilion Committee
Select for downloadable/printable PDF
Minutes of a meeting of the New Pavilion Committee held 19:00hrs, Tuesday, 30 January 2024, in the Bridge Room at the Curlew Centre, Sutton Bridge.
Present: Cllr A Billings (observing), Cllr S McLaughlin, Cllr M Middleton (Chair), Cllr N Mills, Cllr R Perkins (observing), Cllr M Philpott, County Cllr J Tyrrell (from 19:18hrs), Mr D Earth (SBUFC), Mr D Wall (co-opted), Mr L Marchant (co-opted), Mrs K Croxford (admin. asst.), Mrs J Beake (Press) and two members of the public
24.001. Apologies received from Mr C Brandon King.
24.002. There were no declarations of interest or requests for dispensation.
24.003. It was resolved to approve the minutes of the meeting held on 21 November 2023.
24.004. It was resolved to co-opt Mr C Brandon King as a member of the Fundraising Working Party.
24.005. It was reported that outline planning permission had been submitted to SHDC a decision was awaited by mid-February.
24.006. Groundwork
i. Mr D Wall reported that a combined phase 1 desk study and phase 2 Geo- Environmental assessment to determine ground conditions had been undertaken on the proposed site two weeks ago.
ii. Six boreholes were drilled to a maximum depth of 5m, and laboratory analysis of the shallow soil undertaken. There had been no physical evidence of contamination found and it was confirmed that the soil was good quality and suitable for use.
iii. A member of the public had contacted the committee to help assist with the project management.
24.007. Reports on Fundraising.
i. Cllr Middleton reported that in the absence of Mr C Brandon King she would report on the following:
19:18hrs Cllr J Tyrrell entered the meeting.
ii. Grantscape - The application was being completed and a questionnaire had to be also completed to indicate which groups would use the facilities.
iii. EOI Community Ownership Fund - A ‘expression of interest’ form for a possible grant had been prepared.
iv. Football Association – A further pre-application form was currently being completed.
v. LCC, SHDC, East Coast Windfarm – These were also being investigated.
vi. Local fundraising - A member of the public confirmed that they would help with local fundraising in the form of ‘buy-a-tile’ scheme, tabletop sales, tombola, and a possible sponsored walk in the park.
vii. It was resolved to appoint Cllr Mclaughlin onto the Fundraising Working Party.
24.008. Cllr Middleton reported that she was researching local organisations that could use the new pavilion facility and had a call with the district council tomorrow to discuss this further.
24.009. Public Consultation options were currently being discussed.
24.010. Project Management.
i. Mr D Wall reported that the committee were waiting for the outcome of the outline planning application before they could proceed further.
19:38hrs Cllr Philpott left the meeting.
24.011. Lease
19:39 hrs Cllr Philpott entered the meeting.
i. Cllr Middleton reported that a lease would need to be drawn up as part of the project to establish funding from the Football Association and that this was still under discussion.
24.012. It was resolved for the Chair to arrange a date and time of next meeting.
19:45 hrs the chair closed the meeting.