31 January 2023 Parish Council Meeting

Select for downloadable / printable PDF version

Notice is hereby given, and all members of the Council are asked to attend a meeting of the Parish Council 19:00hrs Tuesday, 31 January 2023 in the Bridge Room, The Curlew Centre, Sutton Bridge.

Robert Smith
Clerk to Sutton Bridge Parish Council
26 January 2023

Information for councillors, staff, members of the public, & press.

  • Please do not attend the meeting if you are feeling unwell.
  • Please arrive five minutes before the time of the meeting. Late arrivals may not be admitted.
  • As indicated below, 15 minutes is set aside when a short statement may be made, or a question asked, individual members of the public may speak for a maximum of 5 minutes. Anyone wishing to speak should raise their hand and wait to be asked by the chair. A question shall not require a response nor start a debate. Unless otherwise indicated, members of the public may not speak at any other time.
  • To minimise the length of the meeting, councillors are asked to read briefing papers before the meeting and to keep comments brief and to the point.


1.   To note members’ attendance and to receive apologies for absence.

2.   To receive declarations of disclosable interests and to consider requests for dispensation.

3.   Public Participation.

   01.To receive representations relating to matters on the agenda.

   02.To receive representations or questions on other matters.

4.   To approve the minutes of the Parish Council meeting 13 December 2022.

5.   To receive any police matters.

6.   To receive the chairman’s report.

7.   To receive the clerk’s report / outstanding matters not on the agenda.

8.   To receive reports on District (SHDC) & Lincolnshire County Council (LCC) matters.

9.   Financial matters.

   01.To approve the December cash book and bank reconciliation.

   02.To approve payments to 31 January 2023 as table below with any late payments as reported by the clerk, and to note the two members authorising bank payments.

Payee Detail  Net £  VAT £ Total £
XBM Photocopier 21/11 - 20/12/22 5.43 1.08 6.51
Adobe Acrobat Clerk Adobe Subscription  12.64 2.53 15.17
Unity Trust  Bank Charges  18.00   18.00
SSE Electricity 9/11- 8/12/22 169.83 8.49 178.32
Adobe Acrobat Admin Adobe Subscription December 16.64 3.33 19.97
Adobe Acrobat Admin Adobe Subscription January  16.64 3.33 19.97
DLS Engineering  Finger Post Sign Repair  140.00 28.00 168.00
SMC Pavilion Monthly Legionella  60.00 12.00 72.00
TalkTalk  Calls & Broadband 36.50 7.30 43.80
Wave Water Rates Pavilion 7/9 - 6/12/22 31.60   31.60
LS Men's Shed  Grant Application - Float  1,000.00   1,000.00
Bridge Hardware  Combination Lock  23.29 4.66 27.95
Mrs K Croxford Flashing Beacon Light  20.82 4.17 24.99
Mrs K Croxford Black Bags  23.17 4.63 27.80
Mrs K Croxford Home Office Allowance  10.00   10.00
XBM Ltd  Photocopier 20/12 -17/01/23 3.83 0.76 4.59
Kwik Signs Bin Stickers Wombles  45.00 9.00 54.00
Mr R Smith  Home Office Allowance  26.00   26.00
Mr R Smith  Travel expenses 13.50   13.50
Kwik Signs Jubilee Hi Vis Vests  36.00 7.20 43.20
Staff  Salaries 2,597.36   2,597.36
Mr R Smith  Mobile Phone Allowance 10.00   10.00
Mrs K Croxford Mobile Phone Allowance 10.00   10.00
Mr D Lambert  Electric Home Allowance 11.00   11.00
Lincs Pension Fund  WYPF Pension Contributions 864.34   864.34
Total   5,201.59 96.48 5,298.07

   03.To note receipts since last meeting: burial receipts £600; LCC verge cutting £1,058.80; garden allotment receipts £50.00; bank interest £193.61; VAT reclaim £2,710.46; wayleave £194.23.

   04.To approve the 3rd quarter budget review, including any budget transfers, noting all category totals are within budget.

   05.To consider any grant requests.

10.  To consider recent correspondence.

11.  To consider planning applications.

   01.Planning appeal to H18-0005-22: Land Adj. Nightingale Way, Granville Terrace, Withington Street & Chestnut Terrace. Residential development of 123 dwellings. Inspectorate ref: APP/A2525/W/22/3313330. Unless amended the existing Parish Council Objection will be considered with the appeal.

   02.Any late applications.

12.  To note District Council planning decisions.

   01.H18-1180-22:  97 New Road, PE12 9QA. Extension and alterations. Approved.

   02.H18-1168-22: 85 Princes Street, PE12 9RF. Single storey rear extension. Approved

   03.H18-1156-22:  11 Wharf Street, PE12 9UF. Tree Works TPO 19 2004. Approved.

   04.H18-1131-22: Bridge Hardware, 57 Bridge Road, PE12 9SD. Replacement Windows. Approved.

   05.H18-1032-22   Land between 37 & 39 Falklands Road. Change of use of land to incorporate within residential curtilage. Approved.

   06.H18-1020-22: 24 Bridge Road. Change of use of first floor to self-contained flat. Approved.

13.  Highways & footways:

   01.To receive update on outstanding matters.

   02.To consider new matters.

14.  To receive committee and working party reports.

   01.New Pavilion Committee

      i.To receive the draft minutes of the last meeting.

   02.CCTV Working Party Report

15.  To receive any outside body representative reports.

   01.To receive the draft minutes of the assembly of Sutton Bridge Parish Meeting 17 January 2023.

   02.Any other reports.

16.  To note matters relating to District Councillor support of the Sutton Bridge Wombles.

17.  To consider matters concerning Sutton Bridge Port.

18.  To consider update in discussions with SHDC regarding village parks.

19.  To consider a Community Wood (Cllr S Booth).

20.  To review the Football Club’s (SBUFC) pavilion & pitch fees 2023/24 (as resolved 22.127.01).

21.  To review Memorial Park Fair charges (2022 - £290 per week plus electricity & water usage plus pro rata for standing charges).

22.  To consider arrangements for His Majesty King Charles III coronation event, 06 May 2023.

23.  To resolve that for the Parish Council to consider requests to support community events, such requests must be brought to the Parish Council before the question of such support is published elsewhere (Cllr Scarlett)

24.  To consider matters relating to an unauthorised gateway into the Memorial Park.

25.  To receive requests from members for items to be included on the agenda of a future meeting.

26.  To resolve on moving into closed session on the grounds of confidentiality in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1(2).     

27.  To consider quotes for works [confidential terms of tenders, proposals in negotiations].

   01.Grass Cutting

      i.To resolve on highway grass cutting agreement with Lincolnshire County Council.

      ii.To resolve on Parish grass cutting quotes for 2023.

   02.Other quotes

28.  To consider staffing & administration matters [confidential conditions of employment, grievance or disciplinary proceedings, personal matters].

29.  To receive update on Business Farm Tenancy boundary dispute [confidential terms of tenders, proposals in negotiations].

30.  To note advice on the possibility of issuing a Farm Business Tenancy notice of rent review, prior to 10 October 2023. [confidential terms of tenders, proposals in negotiations].