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 Sutton Bridge Parish Council Meeting

Summons & Agenda

Notice is hereby given, and all members of the Council are asked to attend a meeting of the Parish Council at 19:00hrs Tuesday, 24 September 2024 in the Bridge Room, The Curlew Centre, Sutton Bridge.

AGENDA

1.To note members’ attendance and to receive apologies for absence.

2.To receive declarations of disclosable interests and to consider requests for dispensation.

3.To receive representations from members of the public [i]

4.To receive written applications for the office of Parish Councillor and to co-opt a candidate to fill the vacancy arising from the resignation of Mrs A Billings.

5.To approve the minutes of meetings held on 23rd July 2024 and the extraordinary meeting on 3rd September 2024.

6.To receive any police matters.

7.To receive the chair’s report.

8.To receive the clerk’s report / outstanding matters not on the agenda.

i.Newsletter – to note the Parish Council contribution to the Newsletter

ii.Under 7s’s play area

iii.Update on the garden at the top of Harriets Close

9.To receive reports from District and County Council Councillors.

i.County Councillor Tyrrell

ii.District Councillors Booth and Brewis

10.Financial matters.

i.To approve the August 2024 cash book and bank reconciliation.

ii.To approve payments to 24 September 2024 with any late payments reported by the clerk and to note the two members authorising bank payments.

iii.To receive notice of conclusion of external audit and note the External Auditors Report and Certificate 2023/24

11.Burial Ground

i.To consider updating the Burial Ground rules to include notice that any items that hamper the maintenance of the burial ground as a lawn area may be removed by the Parish Council.

ii.Burial Ground – To receive the tree report and consider appropriate actions.

12.Allotments

i.to receive a report on current vacancies, including the five new plots that remain empty.

ii.to receive correspondence regarding an incident of vandalism and theft at the allotments.

iii.To consider a rent review for farm allotments.

13.Memorial Park

i.To receive the tree report and consider appropriate action, to receive correspondence regarding overhanging trees and maintenance concerns.

ii.To consider allowing Top Corner Academy to hold a football academy course on the Memorial Park and set a fee.

iii.To note the report of a mole problem and resolve to appoint a mole catcher.

iv.To Consider allowing Tequila Circus to visit in May/June 2025

14.Sir Peter Scott Road – to receive the tree report and consider appropriate action.

15.To receive notice that the Sutton Bridge Solar Farm Community Fund on behalf of EDF Renewables is now accepting applications, closing date for the first round of funding is 14th October 2024.

16.To consider purchasing a new notice board for the entrance to the Curlew Centre

17.To consider receiving the donation of a new PA system.

18.To consider commissioning a larger Beacon for remembrance and celebration events.

19.To receive a request to take part in consultation regarding a Dog Control Public Space Protection Order being considered by South Holland District Council

20.To consider recent correspondence.

21.To receive and consider commenting on District Council Planning applications.

i.H18-0655-24 Rear of 9 New Rd – Demolition of workshop and erection of dwelling

22.To receive District Council planning decisions.

23.To receive Committee Reports

01.New Pavilion

02.Events – to receive an update on arrangements for 5th November and consider first aid training for Cllr Pitt

24.To receive any outside body representative reports.

25.To receive representations from members of the public – second session

26.To resolve to move into closed session [Public Bodies (Admission to Meetings) Act 1960 s.1(2).]     

27.To consider quotes for works (confidential terms of tenders, proposals in negotiations)

i.Internal Audit

ii.War Memorial brick work

iii.Christmas lights electrical testing, putting up and taking down

iv.Trimming of hedge memorial park/churchyard

v.To clear and strim the old railway line

28.To consider confidential staffing & administration matters and to resolve appropriately.

i.To receive a report regarding the potential removal of a wooden cross that does not have memorial rights.

ii.To consider the design of a memorial stone

iii.To agree the invoice for the Football club for the 23/24 season

iv.To receive an update on the outside operative post

v.To receive a recommendation from the Personnel committee regarding staff salary