23 February 2021 Council Meeting
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Notice is hereby given, and all members of the Council are duly requested to attend, a meeting of the Parish Council to be held 7pm Tuesday, 23 February 2021, to be held via remote attendance.
The meeting may be joined using the following link:
https://us02web.zoom.us/j/89683310422?pwd=ZUxpbnY2cy9HaEg5SXQ0SzRPdm5VUT09
Meeting ID: 896 8331 0422
Passcode: 614357
One tap mobile
+442034815240,,89683310422#,,,,*614357# United Kingdom
+442039017895,,89683310422#,,,,*614357# United Kingdom
Telephone: 0131 460 1196 / 0203 051 2874 / 0203 481 5237 / 0203 481 5240 / 0203 901 7895
Information for members of the public & press:
Members of the public and press are welcome. To join the meeting, click on above link 5 minutes before the time of the meeting. This can be done via computer, android/apple device, or by telephone. Late arrivals may not be admitted into the meeting.
At agenda item 3. Public Participation, 15 minutes is set aside when a short statement may be made, or a question asked, individual members of the public may speak for a maximum of 5 minutes. If you wish to speak, when invited by the chair please raise your hand (using the virtual hand raise button) and wait to be asked. A question shall not require a response nor start a debate. Unless otherwise indicated on the agenda, members of the public should not speak at any other time, and microphones should be muted.
Please note that the meeting may be recorded, and attendees’ images captured.
Robert Smith
Clerk
18 February 2021
Contact: clerk@suttonbridgeparishcouncil.co.uk
AGENDA
1. To note members’ attendance and to receive apologies for absence.
2. To receive declarations of disclosable pecuniary or other interests and to consider any written request for dispensation.
3. Public Participation
I. To receive representations relating to matters on the agenda.
II. To receive representations or questions on other matters.
4. To approve the Minutes of the ordinary meeting held on Tuesday, 26 January 2021
5. To note any police matters
6. To receive the chairman’s report
7. To receive the clerk’s report
8. To receive reports from District & County Councillors
9. Financial matters
I. To approve payments to 23 February 2021 as table below and any late payments reported by the clerk.
| Payee | Detail | Net £ | VAT £ | Total £ |
| Mr R Smith | Home Allowance - February | 26.00 | 26.00 | |
| Mr R Smith | Adobe Acrobat monthly subscription | 8.42 | 1.69 | 10.11 |
| Mr R Smith | Mobile Telephone | 8.33 | 1.67 | 10.00 |
| Mr R Smith | Domain name application (2 years) | 110.00 | 22.00 | 132.00 |
| Mrs K Croxford | Home Allowance - February | 10.00 | 10.00 | |
| Mrs K Croxford | Home Allowance - Overpayment | - 48.52 | - 48.52 | |
| Mrs K Croxford | Mobile Telephone | 8.33 | 1.67 | 10.00 |
| Mrs K Croxford | Adobe Acrobat monthly subscription | 12.64 | 2.53 | 15.17 |
| WYPF | Pension Scheme | 801.81 | 801.81 | |
| Staff | Salaries - February | 2,042.00 | 2,042.00 | |
| XBM LTD | Photocopier 22/10 -21/11 Credit | - 2.81 | - 0.57 | - 3.38 |
| XBM LTD | Photocopier 22/10 -21/11 | 1.88 | 0.38 | 2.26 |
| XBM LTD | Photocopier 22/11 - 21/12 Credit | - 27.68 | - 5.54 | - 33.22 |
| XBM LTD | Photocopier 22/11 - 21/12 | 0.12 | 0.02 | 0.14 |
| XBM LTD | Photocopier 22/12 - 21/01 Credit | - 5.65 | - 1.13 | - 6.78 |
| Total | 2,944.87 | 22.72 | 2,967.59 |
II. To note any delegated expenditure as reported by the clerk.
III. To note receipts: bank Interest £110.79; VAT refund £2,234.15; Garden of Rest fees £550.00.
10. To consider recent correspondence, including any late received.
I. Citizens Advice contact details
II. LALC update.
11. To consider planning applications, including any late received.
I. H18-0125-21: 25 Railway Lane North. Extension to existing garage including upper floor with Velux windows.
II. H18-0134-21: 20 Bridge Road, PE12 9SG. Proposed rear extension.
III. H18-0120-21: 11 Kinderley Close, PE12 9PZ. Single storey rear extension.
IV. H18-0109-21: Boud Minerals and Polymers West Bank Road, PE12 9QH. Proposed canopy used for storage purposes.
V. H18-0074-21: Ponderosa, Chalk Lane, PE12 9YF. Two single storey extensions and front porch.
VI. H18-0143-21: 61 Stanley Drive, PE12 9XQ. Extension & Alterations.
12. To note District Council planning decisions.
I. H18-0998-20: Adj. 236 Bridge Road. 2 dwellings, re-submission of H18-0191-20 & H18-0525-20. Approved
II. H18-0084-21: Land at Sutton Bridge Golf Club (Plot 2), New Road. Details of roof tiles (Condition 2 of H18-1211-17). Approved.
III. H18-0918/19/20-20: Caravan A4/B2/C1, Fields Farm, Bridge Road. Permanent Residential Use of Caravan. Refusal.
IV. H18-0774-20: Roffes Transport, West Bank, PE12 9QH. Temporary siting of caravans – retrospective. Approved.
13. Highways & footways:
I. Update on outstanding matters.
II. To report any new matters.
14. Noting the relevant legislation, to consider the date for holding the next Annual Parish Meeting.
15. Committee and Working Party Reports
I. New pavilion committee.
II. Personnel committee.
III. Open spaces working party.
16. Outside body representative reports
17. To consider continued membership of the Lincolnshire Association of Local Councils (LALC) and the National Association of Local Councils (NLC) at a joint cost of £739.85 for 2021/22.
18. To consider joining LALC’s annual training scheme @ £140.00 + VAT.
19. To consider attendees for legionella training @ £39.99 per person.
20. To consider the adoption of the draft Document Retention Policy.
21. To receive requests from members for items to be included on the agenda of a future meeting.
22. To resolve on moving into closed session on the grounds of confidentiality in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1(2).
23. To consider quotes for the upkeep and maintenance of Parish Council assets. [confidential, as matters relate to commercial negotiations]
I. To consider tree works to remove broken hanging branches in the Memorial Park @ £150.
24. To report on and to consider staffing & administration matters. [confidential as matters relate to conditions of employment, pending grievance or disciplinary proceedings, or other personal matters].