26 January 2021 Finance Committee
Select for downloadable / printable PDF version
Notice is hereby given, and all members of the Committee duly requested to attend, a meeting of the Parish Council’s Finance Committee, to be held 6pm Tuesday, 26 January 2021.to be held via remote attendance.
The meeting may be joined using the following link:
https://us02web.zoom.us/j/87678500794?pwd=d1RxQXBGMlNseS9JVHJ4d0NjQi9MQT09
Telephone: 0203 901 7895 / 0131 460 1196 / 0203 051 2874 / 0203 481 5237 / 0203 481 5240
Meeting ID: 876 7850 0794, Passcode: 465242
Information for members of the public & press:
This meeting is open to members of the public and press. To join the meeting, click on above link 5 minutes before the time of the meeting. This can be done via computer, android/apple device, or by telephone. Late arrivals may not be admitted into the meeting. Unless otherwise indicated on the agenda, members of the public are not entitled to speak at the meeting, and microphones should be muted. Please note that the meeting may be recorded, and attendees’ images captured.
Robert Smith
Clerk
16 December 2020
Contact: clerk@suttonbridgeparishcouncil.co.uk
AGENDA
1. Apologies for absence.
2. To receive declarations of interests and/or consider any dispensations.
3. To approve the minutes of the finance meeting held on 15 December 2020.
4. To resolve to agree the December bank reconciliation and cash book.
5. To resolve to agree the January payroll.
6. To examine and approve supplier payments to 26 January 2021 as below, and to resolve on recommendation to full Council, including any late payments reported by the clerk.
| Payee | Detail | Net £ | VAT £ | Total £ |
|---|---|---|---|---|
| GES Water Ltd | Legionella risk assessment | 375.00 | 75.00 | 450.00 |
| GES Water Ltd | Water testing - January 2021 | 140.00 | 28.00 | 168.00 |
| Heronwood | Grass cutting | 140.00 | - | 140.00 |
| TalkTalk | Calls & Broadband | 26.95 | 5.39 | 32.34 |
| Anglian Water WAVE | Water charges Pavilion | 17.43 | - | 17.43 |
| XBM LTD | Photocopier 22/11-21/12 | 27.68 | 5.54 | 33.22 |
| Cozens (UK) Ltd | Take down Christmas lights | 650.00 | 130.00 | 780.00 |
| Mr R Smith | Expenses | 42.75 | 3.36 | 46.11 |
| Mrs K Croxford | Expenses | 87.12 | 8.36 | 95.48 |
| Mrs K Croxford | Home allowance overpayment | - 144.00 | - | - 144.00 |
| Staff | Salaries - January | 2,042.00 | - | 2,042.00 |
| WYPF | Pension Scheme | 801.81 | - | 801.81 |
| Total | 4,206.74 | 255.65 | 4,462.39 |
7. To note any delegated expenditure as reported by the clerk.
8. To note receipts: bank interest £225.12 (Dec & Jan); Burial Ground fees £400.00; wayleave £201.42.
9. To consider any applications for grants.
10. To consider the 3rd quarter budget review.
11. To resolve on moving into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2).
12. To consider the LCC Parish grass cutting agreement 2021-22 for which the Parish Council would receive a contribution of £1,020.88 (£1,008.17 2020/21) and the proposal from SHDC to undertake highway verge grass cutting on the Parish Council’s behalf @ £4,636.84.
13. To consider quotes for the upkeep and maintenance of Parish Council assets.
i. To receive the legionella risk assessment report for the pavilion and to consider quotes for the remedial works and control program quotation arising.
ii. To consider quote for bus stop renovation and submission of associated grant application to LCC.
iii. To consider marking out of garden allotments on Wright’s Lane and associated estimate for works.
iv. To consider quote for new lockable manhole cover by the pavilion and new road gully grate in car park.
v. To consider pavilion drain report and a quote for further CCTV exploration & report.
14. To set time and date of next meeting