30 March 2021 Council Meeting
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Notice is hereby given, and all members of the Council are duly requested to attend, a meeting of the Parish Council to be held 7pm Tuesday, 30 March 2021, to be held via remote attendance.
The Zoom meeting may be joined using the following link:
https://us02web.zoom.us/j/89213536281?pwd=YWFzZXpMelhRNlRFZXNHdXR3T290Zz09
Telephone: 0203 901 7895 / 0131 460 1196 / 0203 051 2874 / 0203 481 5237 / 0203 481 5240
Meeting ID: 892 1353 6281, Passcode: 283537
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Information for members of the public & press:
Members of the public and press are welcome. To join the meeting, click on above link 5 minutes before the time of the meeting. This can be done via computer, android/apple device, or by telephone. Late arrivals may not be admitted into the meeting.
At agenda item 3. Public Participation, 15 minutes is set aside when a short statement may be made, or a question asked, individual members of the public may speak for a maximum of 5 minutes. If you wish to speak, when invited by the chair please raise your hand (using the virtual hand raise button) and wait to be asked. A question shall not require a response nor start a debate. Unless otherwise indicated on the agenda, members of the public should not speak at any other time, and microphones should be muted. Please note that the meeting may be recorded, and attendees’ images captured.
Clerk to Sutton Bridge Parish Council
25 February 2021
AGENDA
1.To note members’ attendance and to receive apologies for absence.
2.To receive declarations of disclosable pecuniary or other interests and to consider any written request for dispensation.
3.Presentation to be given by Enso Energy on a proposed Solar Farm near to Sutton Bridge.
4.Public Participation
I.To receive representations relating to matters on the agenda.
II.To receive representations or questions on other matters.
5.To approve the Minutes of the ordinary meeting held on Tuesday, 23 February 2021
6.To note any police matters
I.Message from neighbourhood policing team
7.To receive the chairman’s report
8.To receive the clerk’s report
9.To receive reports from District & County Councillors
10.Financial matters
I.To approve payments to 30 March 2021 as table below and any late payments reported by the clerk.
| Payee | Detail | Net £ | VAT £ | Total £ |
| Talk Talk Feb 21 | Calls & Broadband | 26.95 | 5.39 | 32.34 |
| Talk Talk March 21 | Calls & Broadband | 26.95 | 5.39 | 32.34 |
| The Curlew Centre | Office Rent | 1,000.00 | 1,000.00 | |
| GES Water Ltd | Pavilion Water Tank Cleaning | 580.00 | 116.00 | 696.00 |
| Mrs K Croxford | Home Allowance | 10.00 | 10.00 | |
| Mrs K Croxford | Mobile Telephone | 8.33 | 1.67 | 10.00 |
| Mrs K Croxford | Adobe Acrobat Subscription | 12.64 | 2.53 | 15.17 |
| Mrs K Croxford | Travel Expenses | 8.37 | 8.37 | |
| Anglian Water | Water 6/12 - 5/3 PC | 38.84 | 2.35 | 41.19 |
| Anglian Water | Water 7/12- 6/03 Pavilion | 27.06 | 27.06 | |
| Mr R King | Refund for Memorial Rights | 30.00 | 30.00 | |
| Mr R Smith | Expenses | 56.01 | 56.01 | |
| XBM LTD | Photocopier 22/02- 21/03 | 0.10 | 0.02 | 0.12 |
| GES Water Ltd | Legionella Log Book | 60.00 | 12.00 | 72.00 |
| GES Water Ltd | Legionella Training | 159.96 | 31.99 | 191.95 |
| Mr D Large | LCC Picinc Area Maintenance | 95.00 | 95.00 | |
| Mr D Large | Tree Works | 150.00 | 150.00 | |
| HMRC | PAYE | 1,776.03 | - | 1,776.03 |
| Staff | Salaries | 2,445.20 | - | 2,445.20 |
| WYPF | Pension Scheme | 801.81 | - | 801.81 |
| Total | 7,313.25 | 177.34 | 7,490.59 |
II.To note any delegated expenditure as reported by the clerk.
III.To note receipts: bank Interest £60.28; agency fees for LCC picnic site £1,092.50; Garden of Rest fees £960.00.
IV.To consider grant request from St Matthew’s Church regarding the extension of the ongoing churchyard maintenance agreement (LGA 1972 s.214).
V.To review the Council’s annual investment strategy for 2021-22.
11.To consider recent correspondence, including any late received.
I.Request to put up fly tipping signs on Parish Council land.
II.Student Cross remote Palm Sunday service.
III.Keep Britain Tidy – The Great British Spring Clean 2021.
IV.Promotion request from Sutton Bridge Players, amateur dramatics group.
12.To consider planning applications, including any late received.
I.H18-0191-21: off Wharf Street. Dwelling.
13.To note comments submitted under the Parish Council’s planning policy:
I.H18-0181-21: Sundown 20 Railway Lane North. Replace fence with wall to front elevation and children’s play structure to rear (retrospective). As there were insufficient responses received from members prior to the deadline, no observations either in favour or against the proposal were submitted.
14.To note District Council planning decisions.
I.H18-1126-20: Land to the south of Centenary Way. Change of use from agricultural land to solar farm and construction and operation of a solar photovoltaic (PV) development with capacity of up to 49.9mw with associated infrastructure and landscaping. Approved.
II.H18-0091-21: Arrochar Chalk Lane. Proposed rear single storey extension. Approved.
III.H18-0074-21: Ponderosa, Chalk Lane. Two single storey extensions and front porch. Approved.
15.Highways & footways:
I.Update on outstanding matters.
II.To report any new matters.
16.Committee and Working Party Reports
I.To receive the draft minutes of a meeting of the pavilion committee and to consider any matters arising.
II.To note the draft minutes of a meeting of the open spaces working party and to resolve on recommendations to Council.
17.Outside body representative reports
18.As recommended by the personnel committee, to resolve to defer consideration of any plans for the return to face to face meetings until the next Council meeting scheduled for 27 April 2021.
19.To receive requests from members for items to be included on the agenda of a future meeting.
20.To resolve on moving into closed session on the grounds of confidentiality in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1(2).
21.To consider quotes for the upkeep and maintenance of Parish Council assets. [confidential, as matters relate to commercial negotiations]
22.To report on and to consider staffing & administration matters. [confidential as matters relate to conditions of employment, pending grievance or disciplinary proceedings, or other personal matters].
I.To note receipt of the draft minutes of the last personnel committee meeting.
II.To resolve on approving the clerk’s appraisal.
III.To resolve on approving the admin assistant’s appraisal.
IV.To consider recommendation from the personnel committee regarding staff pay.
V.To consider recommendation from the personnel committee regarding the return office working.