2021 notices & agendas

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Notice is hereby given, and all members of the Council are duly requested to attend, a meeting of the Parish Council to be held 7pm Tuesday, 27 July 2021 in the Diamond Hall of the Curlew Centre, Sutton Bridge

Information for members of the public & press:
For the protection of the public, Council members, and staff, the following COVID-19 risk mitigation measures will be in place:
• Facemasks are asked to be worn when entering and leaving the meeting. Also, at other times where 2m social distancing is not possible.
• Please use hand sanitiser as provided.
• Attendees are asked to maintain social distancing guidelines (2m, or 1m with risk mitigation where 2m is not viable).
• Up to 15 members of the public will be permitted. Please arrive five minutes before the time of the meeting. Late arrivals may not be admitted.
• If there is a large influx of the public which exceeds the meeting room’s safe capacity to maintain social distancing guidelines (15), then those members of the public arriving after the safe number has been exceeded will be asked not to enter the meeting. If members of the public insist on attending the meeting, then the Parish Council will resolve on excluding all members of the public and press for the whole of the proceedings in accordance with the Public Bodies (Admission to Meetings) Act 1960 s. 1 (2), for the reason of public safety.
• At agenda item 3. Public Participation, 15 minutes is set aside when a short statement may be made, or a question asked, individual members of the public may speak for a maximum of 5 minutes. If you wish to speak, when invited by the chair please raise your hand and wait to be asked. A question shall not require a response nor start a debate. Unless otherwise indicated on the agenda, members of the public should not speak at any other time.

Clerk to Sutton Bridge Parish Council
22 July 2021
clerk@suttonbridge-pc.gov.uk

AGENDA

1. To note members’ attendance and to receive apologies for absence.

2. To receive declarations of disclosable pecuniary or other interests and to consider any written request for dispensation.

3. Public Participation. 

I. To receive representations relating to matters on the agenda.

II. To receive representations or questions on other matters. 

4. To approve the minutes of the Parish Council meeting held on Tuesday, 29 June 2021. 

5. To note any police matters.

I. Communications with the Police regarding a request for a senior officer to attend a Parish Council meeting and a request to investigate alleged abusive and threatening communications made to some councillors.

II. Consultation on the Police and Crime Plan.

6. To receive the chairman’s report.

7. To receive the clerk’s report.

8. To receive reports on District & County Council matters.

9. Financial matters.

I. To approve the June bank reconciliation.

II. To approve payments to 27 July 2021 as table below and any late payments reported by the clerk, and to note the two members who will authorise bank payments.

III. To note any delegated expenditure as reported by the clerk. 

IV. To note receipts: bank interest £77.18.

V. To approve the first quarter cash book and  bank reconciliation 

VI. To approve the first quarter budget review.

VII. To delegate power to the Finance Committee to authorise August payments.

VIII. To consider any applications for grants.

10. To consider recent correspondence, including any late received.

I. Reports of fly tipping in Princes Park, since reported to and collected by the District Council.

II. Resident’s comments on 29 June meeting.

III. Resident’s comments on Parish Council.

IV. Poster on statutory consultation about energy from waste facility at Wisbech. No response has been received on latest clerk’s request to provide a presentation to the Parish Council.

V. Correspondence about nuisance parking by the boathouse.

VI. Notice of costs relating to the uncontested election in May.

VII. Notice of change to Citizen’s Advice service delivery

VIII. Citizen’s Advice new on-line form.

IX. Resident’s request for assistance obtaining a brown bin from the District Council

X. Link to website statistics.

XI. Request to hold Jelly’s & Jolly’s fundraising event in the Memorial Park on 21 August 2021.

XII. Request for CCTV information.

XIII. Response by the County Council following request to cut back overgrown trees/hedges obstructing the footpath crossing the Village Green as reported by resident.

XIV. Vandalism of football target wall in the Memorial Park.

XV. Complaint about hedge adjacent to Wright’s Lane garden allotments.

XVI. Late correspondence.

11. To consider planning applications, including any late received.

I. H18-0774-21: 4 Longdon Close, PE12 9QX. Proposed garage conversion to create new living room, single storey link extension and detached timber store in rear garden.

II. H18-0749-21: Avenue Farm House, Avenue Farm Road, PE12 9QF. Replace existing play house.

III. H18-0741-21: Gunthorpe Road Solar Farm Land South of Gunthorpe Road Walpole Marsh. Installation of a solar farm and battery storage facility with associated infrastructure.

12. To note District Council planning decisions.

I. H18-0583-21: 48 New Road, PE12 9RQ. Demolition of existing garden store and erection of extension. Approved.

II. H18-0535-21: La Triste, 9 Wrights Lane, PE12 9RH. Extension of existing 2 metre fencing. Refused.

III. H18-0523-21: Greenbank, 13 Falklands Road, PE12 9XF. Extension to Kitchen. Approved

13. Highways & footways:

I. Update on outstanding matters.

II. To report any new matters.

14. Committee and Working Party Reports

I. Pavilion

i. To note receipt of draft minutes of the last meeting.

ii. To resolve on approving the committee’s revised terms of reference.

II. Open spaces

i. To note receipt of draft minutes of the last meeting.

ii. To recommend play inspection training for working party members and the outside operatives.

iii. To further consider the opening and closing of SHDC toilets.

III. Garden allotments

i. To consider matters relating to Wright’s Lane allotments northern boundary.

15. Outside body representative reports.

16. To resolve to approve the EV charging point lease with the District Council as circulated and to authorise the chairman and vice-chair to sign the agreement on behalf of the Parish Council.

17. To consider new electricity supply agreement for the pavilion commencing 19 September 2021.

18. To consider complaints concerning the operation of Standing Orders (Cllr Robinson). 

19. To resolve to adopt the Local Government Association’s Code of Conduct.

20. To review the Parish Council’s Press and Media Policy (Cllr Scarlett & Cllr Goodwin).

21. To consider, in principle, a request to host a fair on the Memorial Park.

22. To consider progress on proposals for a new CCTV system (Cllr Robinson).

23. To consider the planting of a community wood, noting availability of government grants.

24. To consider discussion topics and dates for a meeting with the County Highways Officer.

25. To consider the date and topics for a Parish Meeting.

26. To resolve to employ a Parish Council Warden to patrol the Parish’s parks and open spaces (Cllr Robinson).

27. Noting a recent article in the Spalding Guardian, to consider lobbying the District Council on the introduction of the Community Infrastructure Levy (CIL) (Cllr Bruch & Cllr Scarlett). 

28. To consider approaching the District Council on the building of a roller-skate/basketball/netball/Volleyball court in one of their parks (Cllr Robinson). 

29. To consider proposals for a new Parish Council website (Cllr Robinson).

30. To receive requests from members for items to be included on the agenda of a future meeting.

31. To resolve on moving into closed session on the grounds of confidentiality in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1(2).           

32. To consider quotes relating to the Parish Council activities. [confidential, as matters relate to commercial negotiations]. 

I. Demolition and removal of the West Bank bus stop and notice board.

II. Introduction of ID cards/lanyards for staff and councillors with expiry dates, as proposed by the Open Spaces Working Party.

III. Annual control of water monitoring in the pavilion.

IV. Low priority tree work and cutting back of branches along the Arnie Broughton Walk. 

V. Children’s area fence repair.

VI. Football target wall repair.

VII. Other Memorial Park works.

VIII. Garden of Rest works.

IX. To mark out individual garden allotments at Wright’s Lane.

X. Catering proposals for the Propeller Service Sunday 05 September 2021.

XI. Any late quotations.

33. To consider the matter of a garden allotment notice. [confidential as matters related to an individual tenancy].

34. To consider the Curlew Centre office lease [confidential, as matters relate to commercial negotiations]. 

35. To report on and to consider any staffing & administration matters. [confidential as matters relate to conditions of employment, pending grievance or disciplinary proceedings, or other personal matters].