2021 notices & agendas

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Notice is hereby given, and all members of the Council are duly requested to attend, a meeting of the Parish Council to be held 7pm Tuesday, 29 June 2021 in the Diamond Hall of the Curlew Centre, Sutton Bridge

Information for members of the public & press:

Subject to any changes in government guidelines, the following COVID-19 risk mitigation measures will be in place:

• Up to 15 members of the public will be permitted. Please arrive five minutes before the time of the meeting. Late arrivals may not be admitted.
• If there is a large influx of the public which exceeds the meeting room’s safe capacity to maintain social distancing guidelines (15), then those members of the public arriving after the safe number has been exceeded will be asked not to enter the meeting. If members of the public insist on attending the meeting, then the Parish Council will resolve on excluding all members of the public and press for the whole of the proceedings in accordance with the Public Bodies (Admission to Meetings) Act 1960 s. 1 (2), for the reason of public safety.
• All attendees must maintain social distancing guidelines (2m, or 1m with risk mitigation where 2m is not viable)
• Facemasks must be worn when entering and leaving the meeting. Also, at other times where 2m social distancing is not possible.
• Use hand sanitiser as provided.
• At agenda item 3. Public Participation, 15 minutes is set aside when a short statement may be made, or a question asked, individual members of the public may speak for a maximum of 5 minutes. If you wish to speak, when invited by the chair please raise your hand and wait to be asked. A question shall not require a response nor start a debate. Unless otherwise indicated on the agenda, members of the public should not speak at any other time.

Robert Smith
Clerk to Sutton Bridge Parish Council
24 June 2021
clerk@suttonbridge-pc.gov.uk

AGENDA

1. To note members’ attendance and to receive apologies for absence.

2. To receive declarations of disclosable pecuniary or other interests and to consider any written request for dispensation.

3. Public Participation 

I. To receive representations relating to matters on the agenda.

II. To receive representations or questions on other matters. 

4. To approve the minutes of the Annual Parish Council Meeting held on Tuesday, 25 May 2021 

5. To note any police matters

6. To receive the chairman’s report

7. To receive the clerk’s report

8. To receive reports on District & County Council matters

9. Financial matters

I. To approve payments to 29 June 2021 as table below and any late payments reported by the clerk, and to note the two members who will authorise bank payments.

II. To note any delegated expenditure as reported by the clerk. 

III. To note receipts: bank interest £79.64; garden allotment rent £14.00; Garden of Rest receipts £50.00; Freedom of Information request payment £12.50; donation to Council £2.50.

IV. To consider any applications for grants.

10. To consider recent correspondence, including any late received.

I. Response from the County Council to Parish Council queries about the Sutton Bridge Marina.

II. Response from the District Council following concerns reported about the Bridge Hotel

III. Letter from the Rt Hon Sir John Hayes MP and the Environment Agency’s response regarding the River Nene jetty at the West Bank lighthouse. 

IV. Request received that the Parish Council’s bus shelter on East Bank be demolished.

V. Letter from LIVES first responders.

VI. Response from the District Council regarding public toilets opening times.

VII. District Council offer to hold pop-up picnic in the Memorial Park.

VIII. District notification of consultation on its draft Market Regulations Handbook and its fees and charges.

IX. Road closure notification, King John’s Bank, 22/07/21-06/08/21.

X. Information about consultation on proposed parliamentary constituency boundary changes.

XI. Late correspondence.

11. To consider planning applications, including any late received.

I. H18-0645-21: Leesons Garage, Railway Lane North, PE12 9XD. Change of use of domestic garden to staff car parking.

II. H18-0622-21: 26 Wrights Lane. PE12 9RH. Proposed extensions & alterations & boundary wall.

12. To note Parish Council planning application comments made under its planning policy.

I. H18-0450-21: 37 Wrights Lane. PE12 9RH. Extension & Alterations. Support because the application in keeping with the street scene.

II. H18-0446-21: 45 Stanley Drive, PE12 9XQ. Single storey extension to rear of bungalow. Support because the application in keeping with the street scene.

III. H18-0523-21: Greenbank 13 Falklands Road, PE12 9XF. Extension to Kitchen. Support because the application in keeping with the street scene.

IV. H18-0535-21: La Triste 9 Wrights Lane, PE12 9RH. Extension of existing 2 metre fencing. Support because the application in keeping with the residential nature of the area.

V. H18-0583-21: 48 New Road, PE12 9RQ. Demolition of existing garden store and erection of extension. Support because the application in keeping with the street scene.

13. To note District Council planning decisions.

I. H18-0552-21: 61 Stanley Drive, PE12 9XQ. Extension & alterations. Non-material amendment. Approved.

II. H18-0446-21: 45 Stanley Drive, PE12 9XQ. Single storey extension to rear of bungalow. Approved.

III. H18-0450-21: 37 Wrights Lane, PE12 9RH. Extension & alterations. Approved.

IV. H18-0387-21: East Lighthouse, East Bank, PE12 9YT. Alterations. Approved.

V. H18-0388-21: East Lighthouse, East Bank, PE12 9YT. Alterations. Listed building. Approved.

VI. H18-0382-21: 4 Grange Farm, Cocklehole Road, PE34 4HH. Extensions & Alterations. Approved.

VII. H18-0181-21: Sundown, 20 Railway Lane North, PE12 9UY. Replace fence with wall to front elevation and children’s play structure to rear (retrospective). Approved.

14. Highways & footways:

I. Update on outstanding matters.

II. To report any new matters.

15. Committee and Working Party Reports

I. Pavilion

II. Open spaces

III. Garden allotments

16. Outside body representative reports

I. Community Speed Watch report

17. To resolve to adopt the Information Commissioners Office latest model publication scheme.

18. To review the Council’s co-option policy.

19. To consider the adoption of a children & vulnerable adults’ policy.

20. To consider a date for holding a Parish Meeting.

21. To consider the introduction of identification cards/lanyards for staff and councillors.

22. To consider a date for a meeting with the County Highways Officer and any matters to be raised.

23. To consider reports of overgrown hedges obstructing the pavement, following a recent accident involving a pedestrian. 

24. To consider ideas for a community fund associated with Enso Energy’s Solar Energy Farm.

25. To consider the planting of a community wood, noting the availability of government grants.

26. To resolve to investigate the installation of a new CCTV system to be fitted throughout the Parish (Cllr Robinson).

27. To resolve to review the rules and signage applicable to the Memorial Park (Cllr Robinson).

28. To resolve to employ a Parish Council Warden to patrol the Parish’s parks and open spaces (Cllr Robinson)

29. To resolve on approaching the District Council on the building of a roller-skate/basketball/netball/volleyball court in one of their parks (Cllr Robinson).

30. To receive requests from members for items to be included on the agenda of a future meeting.

31. To resolve on moving into closed session on the grounds of confidentiality in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1(2).           

32. To consider quotes for the upkeep and maintenance of Parish Council assets. [confidential, as matters relate to commercial negotiations] 

I. To consider quote for weed control.

II. To consider quotes for fence repair for the children’s play area.

III. To consider quotes for water monitoring of the pavilion

IV. To consider any late received quotations.

33. To report on and to consider any staffing & administration matters. [confidential as matters relate to conditions of employment, pending grievance or disciplinary proceedings, or other personal matters].