17 January 2023 New Pavilion Committee
Draft minutes subject to approval at the next meeting.
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Minutes of a meeting of the New Pavilion Committee held 18:47hrs, Tuesday, 17 January 2023, in the Diamond Hall at the Curlew Centre, Sutton Bridge.
Present: Cllr S Booth, Cllr C Brewis (chair), Cllr D Bruch, Cllr K Davies, Cllr R Goodwin, Cllr C Robinson, Cllr A Scarlett, Cllr T York, Mr D Earth (SBUFC), Mr D Sones (SBUFC), Mr R Sandell (Ridge & Partners LLP), Mr Andrew Oglesby (Oglesby & Limb Ltd), Mr R Smith (clerk), Mrs K Croxford (Admin. Asst.).
Absent: Mr D Smith
23.013. Apologies were received from Mr D Smith (SBUFC).
23.014. There were no declarations of interest or requests for dispensation.
23.015. It was resolved to approve the minutes of the meeting held on 10 January 2023.
23.016. It was resolved to move into closed session in accordance with the public bodies (Admission to Meetings) Act 1960 s.1(2).
23.017. Matters arising from earlier Assembly of the Parish Meeting
01. It was asked if any of the services for the new pavilion could be placed down the side of the Curlew Centre. It was thought that this could create some difficulties and a wayleave or easement would be required along with the agreement of the Curlew Centre.
02. It was questioned if a grey water system could be used within the project. This might have cross land ownership issues but would be investigated.
03. Cllr S Booth asked if the new pavilion could be used as an emergency centre. It was noted that to access the building in the event of an emergency could cause safety issues, once feedback had been received from the flood risk assessment further investigation could take place.
23.018. Matters relating to the pavilion design.
01. Cllr Brewis reported that he had written to the Rt Hon Sir John Hayes CBE MP to ask for any ideas concerning the project and would report back once he had received a reply.
02. Cllr Robinson asked the committee if a budget had been determined for the new pavilion so that he could let residents know when he was asked. It was noted that no budget had yet been set but if significant funds were required from a Public Works Loan, then a Parish poll would be required to allow for a ballot of electors in the Parish to vote on the proposals.
03. Mr D Earth reported that he had been in contact with the Peterborough Football League, and they had questioned if details of the project had been included on the Local Sports Facilities Plan (LSFP)and if the County Football Association had been contacted. The clerk reported that details had been included in the LSFP and once the pavilion design progressed further, the County FA could be contacted.
23.019. Matters relating to the new pavilion design.
Mr Oglesby circulated a list of questions to members and the following resolutions were made.
01. It was resolved to combine the communal room and café allowing for a larger single room.
02. It was resolved to reduce the number of changing rooms from four to two.
03. It was resolved to have sixty-four lockers big enough to have enough room for kit bags.
04. It was resolved that the size of the changing rooms should be 20m2 to accommodate a variety of sports in the future.
05. It was resolved that the layout of the changing room should be a u shape design as per the drawing (A1625 PR2 changing room two).
06. It was resolved that the room for the parish office should incorporate space for document storage, two desks, a fire safe, a photocopier, a shredder, a filing cabinet, a CCTV monitor and provide facilities for security for lone working.
07. It was resolved that an addition of a second floor was not to be ruled out at this stage and that a consultation with a commercial vendor for further advice should be sought.
19:59 Cllr Robinson left the meeting
08. It was resolved to have three open showers and one cubicle within the changing rooms and could be reviewed at a later date.
20.01 Cllr Robinson returned to the meeting
09. Further investigations would take place concerning the electrical capacity for the building once further advice had been received.
23.020. Matters arising from the previous meeting
01. It was resolved for the clerk to send the letter of intent to Oglesby & Limb for their appointment as architect and principle designer.
02. Mr Oglesby confirmed that he had sent a response to the letter received by a resident. It was resolved that any future correspondence sent to Mr Oglesby should be directed back to the clerk.
03. It was resolved to approve the following surveys subject to their amounts being within the forecasted budget.
i. Topographical survey @ £685.00
ii. Flood risk assessment up to a maximum of £600.00
iii. Tree Survey report up to a maximum of £645.00
04. Mr Sandell would forward copies of all quotes to the clerk for the records.
05. A copy of the recent tree assessment report in the Memorial Park would be forwarded to Mr Oglesby for further information.
23.021. The next committee meeting was scheduled to take place on Tuesday 21 February 2023 in the Bridge Room of The Curlew Centre.
The chairman closed the meeting at 20.20 hrs.