31st October 2023 Parish Council Meeting
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Minutes of the Sutton Bridge Parish Council Meeting held 19:00hrs Tuesday, 31 October 2023, in the Curlew Centre Bridge Room, Sutton Bridge.
Present: Cllr Ann Billings, Cllr Chris Brewis, Cllr David Bruch, Cllr Sue McLaughlin, Cllr Mary Middleton, Cllr Melvyn Philpott, Mrs. Claire Smith (clerk), Mrs. Karen Croxford (admin assistant), County Councillor Jack Tyrrell and five members of the public.
Absent: Cllr Booth, Cllr A Landy, Cllr M Landy, Cllr N Mills.
Unless otherwise stated, actions are to be undertaken by the clerk.
23.232. Apologies for absence were received from Cllr Booth, Cllr A Landy, Cllr M Landy and Cllr Mills.
23.233. There were no declaration of interests.
23.234. There were no public representations from members of the public.
23.235. It was resolved to approve the minutes of the 26 September 2023 Parish Council meeting.
23.236. It was resolved to approve the minutes of the 17th October 2023 Extraordinary Parish meeting.
23.237. Police matters.
i. Cllr Brewis reported that two new PCSO’s had been appointed and would be holding monthly sessions in the Police room, further details would be confirmed.
23.238. Chair’s report.
i. A card had been received from the past clerk Mr R Smith which thanked everyone for the leaving gift.
ii. The Parish Council Firework display was to be held on Sunday 5th November 2023 in the Memorial Park from 16:30 hrs till 19:30hrs and would be a free event for everyone to come along.
23.239. The admin assistant reported on the following matters:
i. A road closure was in place on Gunthorpe Road, East Bank from 13th October to the 10th November for some electricity cabling work.
ii. A freedom of information request had been received requesting copies of all correspondence between the Parish Council and South Holland District Council regarding the ownership and running of Princes Park. The request had been responded to and would be answered within the 20 working days.
23.240. Cllr Brewis reported on the following SHDC (South Holland District Council) matters:
i. The South East Lincolnshire Councils Partnership Task Force had met and it had been very optimistic.
ii. New bus timetables had been published, if anyone required a copy, please contact Cllr Chris Brewis.
iii. Levelling Up Funds had been awarded to the South East Lincolnshire Partnership which had been earmarked for Boston, Skegness, and Spalding.
iv. The first meeting of the special interest group was to be held next week with the LGA (Local Government Association) to discuss IDB precepts to be made separate from District Council tax.
v. A consultation was to be held to discuss the proposed new hospital at the Queen Elizabeth Kings Lynn, it was hoped that a meeting would be held in Long Sutton or Sutton Bridge.
vi. Spalding train station ticket office was to remain open thanks to South Holland residents who had backed the campaign.
23.241. Cllr Tyrrell reported on the following LCC (Lincolnshire County Council and South Holland District Council) matters:
i. The Public Rights of Way and Access team had put in an objection to the planning application H18-0674-23, a copy of the objection would be forwarded to the clerk.
ii. The re-routing of the waste management had taken place over the last five weeks which was something that had to be done, there were still people leaving rubbish out on the wrong days but overall, it was getting better.
iii. Street cleaning and fly tipping was up to date.
iv. The District Council Pride Team would be available to tidy up any areas that needed to be cleared, please contact the officer Neil Stratton at South Holland District Council for further information.
23.242. Financial Matters
01. It was resolved to approve the September cash book, bank reconciliation and Quarter 2.
02. It was resolved to approve payments to 31 October 2023 as below. Cllr Middleton and Cllr Philpott agreed to authorise bank payments.
| Payee | Detail | Net£ | VAT£ | Total £ |
| Clear Councils | Insurance 23-24 | 1686.74 | 1686.74 | |
| HM Land Registry | Land Search August 23 | 3.00 | 3.00 | |
| Ogelsby & Limb | Residual Final Fees | 503.57 | 100.71 | 604.28 |
| LALC | Summer Conference | 50.00 | 10.00 | 60.00 |
| Mad Hatters | Grant Application | 500.00 | 500.00 | |
| Online Playgrounds | Swing Replacement | 122.00 | 24.40 | 146.40 |
| We Can Source It | Black Bags | 23.11 | 4.62 | 27.73 |
| The Curlew Centre | Room Hire | 30.00 | 30.00 | |
| National Windscreen | Windscreen Replacement | 50.00 | 50.00 | |
| XBM | Photocopier | 14.03 | 2.80 | 16.83 |
| Talk Talk | Calls & Broadband | 41.69 | 8.34 | 50.03 |
| Mr D Large | Bird Protection GOR | 40.00 | 40.00 | |
| Mr D Large | MP Maintenance & Tree Work | 2270.00 | 2270.00 | |
| Richard Hermann Ass | Ground Test Investigations | 525.00 | 105.00 | 630.00 |
| Online Playgrounds | Play Equipment Report | 120.00 | 24.00 | 144.00 |
| Heronwood | Grass Cutting | 652.00 | 652.00 | |
| East Midlands Tree Ltd | Tree Survey - Pavilion | 507.00 | 507.00 | |
| National Windscreens | Windscreen VAT | 96.87 | 96.87 | |
| Whitelighting | Firework Display | 2000.00 | 400.00 | 2400.00 |
| Mrs K Croxford | Home Office Allowance | 10.00 | 10.00 | |
| Dhothar Shoes | Office Stationary | 24.15 | 4.83 | 28.98 |
| Adobe Acrobat | Clerk Adobe Acrobat | 16.64 | 3.33 | 19.97 |
| Adobe Acrobat | Admin Adobe Acrobat | 16.64 | 3.33 | 19.97 |
| Staff | Salaries | 976.13 | 976.13 | |
| Mrs K Croxford | Mobile Phone Allowance | 10.00 | 10.00 | |
| Mr D Lambert | Home Electric Allowance | 11.00 | 11.00 | |
| Lincs Pension Fund | WYPF Contributions | 202.64 | 202.64 | |
| SMC Ltd | Monthly Legionella Testing | 60.00 | 12.00 | 72.00 |
| Total | 10,405.34 | 800.23 | 11,265.57 | |
23.243. Correspondence
01 Notice of Polling District and Polling Places review consultation period opened on 17th October to 29th November 2023 was noted.
02 It was resolved to approve the request from Norfolk County Council to add a metal way marker to the sign on the East Bank to include details of the new stretch of King Charles III England Coast Path.
03 Police Newsletter concerning engagement session with Parish Councils was noted.
04 Police Parish Engagement sessions were to be held on the 12th December 2023 details to be circulated to Councillors.
05 South & East Lincolnshire Councils Partnership consultation on priorities for the next five years was noted, details to be circulated to Councillors.
06 Chairmans Charity Quiz 23rd November 2023, at Elizabethan Centre, Parson’s Lane, Whaplode Drove was noted.
07 A Community Emergency Planning and Ready for Anything Volunteer open evening on Wednesday 22nd November was to be take place at the county emergency centre, Lincoln, details would be forwarded to Councillors.
08 Following a request to increase the grant contribution to St Matthews Church for the maintenance and upkeep of the churchyard, it was resolved to make further investigations into costs.
23.244. Planning Applications.
01. H18- 0896-23: Maze Farm, Hospital Drove. Change of use of agricultural building to dwelling, it was resolved to make a comment that all advice received from National Gas regarding the high-risk zone from transmission apparatus should be taken into consideration. Cllr Brewis abstained from voting.
23.245. Planning comments submitted by the admin assistant in accordance with the Council’s planning policy.
01. H18-0856-23: Rookery Farm, Rookery Road Proposed open store Dutch barn. A comment supporting the application was submitted.
02. H18-0886-23: 110 New Road Demolition of existing bungalow and erection of detached dwelling – re- submission of H18-0479-23. A comment supporting the application was submitted.
23.246. There were no District Council planning decisions.
23.247. Committee Reports
01. Pavilion Committee
i. The minutes of the last New Pavilion meeting were noted.
ii. An amendment to the proposal was made and voted on, it was resolved to co-opt other members onto the Fundraising Working party. It was further resolved to set up a Fund-Raising Working Party and appoint Cllr Bruch and Cllr Philpott onto the Working Party as per recommendation by the New Pavilion Committee
iii. It was resolved to hold a grand prize draw in aid on the new sports pavilion on the 22nd March 2024.
02. Garden Allotments Committee
i. The minutes of the last allotment meeting were noted.
ii. It was resolved to amend the rules & regulations and tenancy agreements to include a provision for recovering costs from a tenant who leaves an allotment plot in an unacceptable condition.
03. Open Spaces Committee
i. It was resolved to appoint Cllr Bruch onto the Open Spaces Committee
ii. It was resolved to arrange a meeting to consider the Play Inspection report.
iii. Following reports of moles in the Memorial Park, it was resolved to delegate the chairman in liaison with the clerk to deal with this matter.
04. CCTV Working Party
i. It was resolved to make further investigations to the local authority regarding the CCTV equipment.
05.Community Speed Watch Working Party
i. Cllr Bruch reported that there had been difficulties setting up the speed indicator sign due to its size and weight. It was hoped that this would be sorted in the next few weeks.
06. Voluntary Car Scheme.
i. Cllr Mclaughlin reported that she had been unable to attend the last meeting but had been advised that new posters were to be circulated shortly.
23.248. There were no outside body representative reports.
20:09 hrs Cllr Perkins left the meeting.
23.249. Regarding a proposal for a Newsletter, it was resolved to approve a joint Newsletter with the Curlew Centre, Cllr Phillpott and Cllr Billings would edit the Newsletter and circulate to all Councillors and the clerk before it was to be published.
23.250. It was resolved to make further investigations into the speed signs within the Curlew car park.
23.251. It was resolved to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1(2).
20:20 hrs five members of the public and Cllr Tyrrell left the meeting.
23.252. Quotes for Work
01. It was resolved to approve the quote to repair the Electric Vehicle @ £ 269.98 + VAT.
02. It was resolved to approve the quote for the damage to the Beech Tree in the Memorial Park @ £180.00
23.253. There were no contractual matters relating to the new pavilion build.
23.224 Burial Matters
01. It was resolved to agree the request for the memorial in the Graden of Rest
02. It was resolved to agree the request for the memorial in the Garden of Rest.
23.254. It was resolved appropriately on matters concerning an individual grave plot.
23.255. Details of a complaint concerning administration matters were reported and had now been resolved.
The chairman closed the meeting at 20:35 hrs.