12th September 2023 Pavilion Committee
Select for downloadable /priintable PDF version
Minutes of a meeting of the New Pavilion Committee held 19:00hrs, Tuesday, 12 September 2023, in the Bridge Room at the Curlew Centre, Sutton Bridge.
Present: Cllr A Billings (observing), Cllr D Bruch (observing), Cllr S McLaughlin, Cllr M Middleton (Chair) Cllr M Philpott, Mr R Sandell (Ridge & Partners LLP), Mr D Earth (SBUFC), Mr D Wall ( co-opted), Mr R Smith (clerk), Mrs K Croxford (admin. asst.), five members of the public
Absent: Cllr A Landy, Cllr N Mills and Mr L Marchant
Cllr Middleton welcomed everyone to the meeting.
23.054. Apologies were received from Cllr A. Landy, Cllr Mills and Mr L Marchant
23.055. There were no declarations of interest or requests for dispensation.
23.056. It was resolved to receive public representations after receipt of the project managers report, which would now be moved into open session under agenda item seven.
23.057. It was resolved to approve the minutes of the meeting held on 04 July 2023.
23.058. There was no correspondence.
23.059. It was reported that Cllr A Landy had been unwell so there was no update on the UK Shared Prosperity Fund Prospectus. A member of the public offered to provide a copy of the form that had been completed before to the Council for a reference point.
23.060. Project Managers Report, Mr Roger Sandall, Ridge & Partners LLP
01. Mr Sandall circulated a summary update to members.
02. The Topographical survey was now completed.
03. Flood Risk Assessment was now 90% completed.
04. Tree Survey had been instructed and was awaiting a date for completion.
05. The Drainage Survey had been instructed but was awaiting further confirmation on terms and conditions.
06. Services Capacity one quote had been received and further quotes were being sought.
07. Grounds investigations quotes to be further discussed in closed session.
23.061. Public Representations
01. It was asked whether plans for the new pavilion could be shown to the public and if so, would they include facilities for disabled access. The chair reported that once further reports had been completed, plans would be made available and these would include accessible changing rooms for disabled access.
02. It was reported that the building would be multi-functional for all users. Plans to include a MUGA (MUGA Sports Surfaces) were being considered.
03. Cllr Billings asked if the investigative trip to look at alternative construction methods had gone well. This would be discussed later in the meeting.
04. It was asked if plans that had been previously shown to the public were now going ahead. Mr Sandall replied and reported that only pre-discussions had been made with SHDC planning and no final planning application had been made at this time.
05. A member of the public queried the costs involved with the building and stated that no accurate costs had been given by the Council or by Ridge & Partners. A copy of some estimated figures for pavilion costs and possible pavilion funding drawn up by the member of the public were circulated to members. The clerk reported that details of all public meetings relating to the new pavilion had been posted on the website.
06. It was asked what the current proposal and cost of the new pavilion would be. The chair replied that the committee were currently awaiting costs of a modular constructed building size 24m x 10m with an indoor sports room of 10m by 15m and confirmed that all costs would be published once they were received.
07. A rough estimate was made of the costs of the potential modular building and indoor sports room calculated at a cost of £1750.00 and £2250.00 per sqm of approximately £700,000.
08. A member of the public offered to provide the Council with a copy of a lease agreement that had been drawn up previously for the new pavilion.
23.062. It was resolved to set the date of the next meeting at 19:00hrs 17th October 2023
23.063. It was resolved to move into closed session in accordance with the public bodies (Admission to Meetings) Act 1960 s.1(2).
19:55hrs five members of the public and Cllr Billings left the meeting.
23.064. It was resolved for Cllr D Bruch to remain in the meeting.
23.065. The Project Manager’s report was received from Mr Roger Sandell, Ridge & Partners LLP.
23.066. The committee resolved appropriately on recommendations to be made to full council relating to confidential contractual matters.
23.067. It was resolved for Mr Sandall to expedite the ground investigation’s survey. Details to be forwarded to the clerk and to be ratified by full council at the next meeting.
20:40hrs Mr D Wall & Mr R Sandall left the meeting.
23.068. Further confidential contractual matters were resolved on appropriately by the committee for recommendation to full council at its next meeting.
20:42hrs Mr D Wall & Mr R Sandall returned to the meeting.
01. It was noted that all surveys completed belonged to the Parish Council and copies of these would be forwarded to the clerk by Mr Sandall.
20:48hrs the chair closed the meeting.