31 January 2023 Finance Committee
Draft minutes subject to approval at the next meeting.
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Minutes of the meeting of the Finance Committee held 18:00hrs Tuesday, 31 January 2023, in the Curlew Centre Bridge Room, Sutton Bridge.
Present: Cllr Booth, Cllr Brewis, Cllr Bruch, Cllr Goodwin, Cllr Scarlett (chair), Mr R Smith (clerk), Mrs K Croxford (admin assistant).
23.001. Apologies were received from Cllr S Booth and Cllr York
23.002. Cllr Bruch, as a trustee of the Curlew Centre declared an interest in the approval of its payments.
23.003. It was resolved to approve the minutes of the meeting held 13 December 2022.
23.004. It was resolved to recommend approval of the December cash book and bank reconciliation.
23.005. It was resolved to recommend approval for payments to 31 January 2023 as below. Cllr Goodwin and Cllr Scarlett agreed to authorise bank payments.
| Payee | Detail | Net £ | VAT £ | Total £ |
| XBM | Photocopier 21/11 - 20/12/22 | 5.43 | 1.08 | 6.51 |
| Adobe Acrobat | Clerk Adobe Subscription | 12.64 | 2.53 | 15.17 |
| Unity Trust | Bank Charges | 18.00 | 18.00 | |
| SSE | Electricity 9/11- 8/12/22 | 169.83 | 8.49 | 178.32 |
| Adobe Acrobat | Admin Adobe Subscription December | 16.64 | 3.33 | 19.97 |
| Adobe Acrobat | Admin Adobe Subscription January | 16.64 | 3.33 | 19.97 |
| DLS Engineering | Finger Post Sign Repair | 140.00 | 28.00 | 168.00 |
| SMC | Pavilion Monthly Legionella | 60.00 | 12.00 | 72.00 |
| TalkTalk | Calls & Broadband | 36.50 | 7.30 | 43.80 |
| Wave | Water Rates Pavilion 7/9 - 6/12/22 | 31.60 | 31.60 | |
| LS Men's Shed | Grant Application - Float | 1,000.00 | 1,000.00 | |
| Bridge Hardware | Combination Lock | 23.29 | 4.66 | 27.95 |
| Mrs K Croxford | Flashing Beacon Light | 20.82 | 4.17 | 24.99 |
| Mrs K Croxford | Black Bags | 23.17 | 4.63 | 27.80 |
| Mrs K Croxford | Home Office Allowance | 10.00 | 10.00 | |
| XBM Ltd | Photocopier 20/12 -17/01/23 | 3.83 | 0.76 | 4.59 |
| Kwik Signs | Bin Stickers Wombles | 45.00 | 9.00 | 54.00 |
| Mr R Smith | Home Office Allowance | 26.00 | 26.00 | |
| Mr R Smith | Travel expenses | 13.50 | 13.50 | |
| Kwik Signs | Jubilee Hi Vis Vests | 36.00 | 7.20 | 43.20 |
| Staff | Salaries | 2,597.36 | 2,597.36 | |
| Mr R Smith | Mobile Phone Allowance | 10.00 | 10.00 | |
| Mrs K Croxford | Mobile Phone Allowance | 10.00 | 10.00 | |
| Mr D Lambert | Electric Home Allowance | 11.00 | 11.00 | |
| Lincs Pension Fund | WYPF Pension Contributions | 864.34 | 864.34 | |
| Ridge & Partners | New Pavilion Project Management Fees | 3,000.00 | 600.00 | 3,600.00 |
| Total | 8,201.59 | 696.48 | 8,898.07 |
23.006. It was resolved to request future detailed invoices from Ridge & Partners.
23.007. Receipts since last meeting: burial £1,200.00, LCC Verge cutting £1058.80, garden allotments £50.00, bank interest £194.23, VAT reclaim £ 2710.46, wayleave £194.23, Little Sutton PM Garden Waste £15.00, Little Sutton PM burial ground contributions £100.00.
23.008. It was resolved to approve the 3rd quarter budget review, including any budget transfers, noting all category totals were within budget.
23.009. There were no grant applications.
23.010. It was resolved to move into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2).
23.011. Grass Cutting
01. It was resolved to recommend confirming highway grass cutting agreement with Lincolnshire County Council excluding areas south of the A17.
The clerk declared an interest in the following agenda item as the contractor undertook work at his home.
02. Following the receipt of two tenders, it was resolved to recommend accepting the quote from the existing contractor Heronwood Landscapes. This being overall the most price competitive and the existing service provision was good.
23.012. New Pavilion quotes for works.
01. It was resolved to recommend authorising the clerk to sign the letter of intent to Oglesby & Limb Ltd
02. Following consideration of quotes, it was resolved to recommend approval of a topographical survey of the Memorial Park @ £685.00 (excl. VAT) from MD Surveys.
03. It was resolved to recommend approving the undertaking of a flood risk assessment up to a maximum cost of £600.00 (excl. VAT) subject to tender and final recommendation from the architects Oglesby & Limb Ltd
04. It was resolved to recommend approving the undertaking of a tree risk assessment report up to a maximum cost of £645.00 (excl. VAT) subject to tender and final recommendation from the architect Oglesby & Limb Ltd
23.014 It was resolved to recommend proceeding with the service of the Church Clock @ £95.00 and to repair the clock spring @ £170.00.
There being no other business, the chair closed the meeting at 18:40 hrs.