27 September 2022 Finance Committee
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Notice is hereby given, and all members of the Committee duly requested to attend a meeting of the Parish Council’s Finance Committee, to be held 18:00hrs Tuesday, 27 September 2022 in the Diamond Hall of the Curlew Centre, Sutton Bridge.
Robert Smith
Clerk
22 September 2022
clerk@suttonbridge-pc.gov.uk
AGENDA
1. To note members’ attendance and to receive apologies for absence.
2. To receive declarations of disclosable pecuniary or other interests and to consider any written request for dispensation.
3. To approve the minutes of the finance meeting held 30 August 2022.
4. To approve the August cash book and bank reconciliation.
5. To approve payments to 27 September 2022 with any late payments reported by the clerk, and to note two members to authorise bank payments.
| Payee | Detail | Net £ | VAT £ | Total £ |
| Adobe Acrobat | Adobe Acrobat Subscription | 12.64 | 2.53 | 15.17 |
| TalkTalk | Calls & Broadband | 36.50 | 7.30 | 43.80 |
| BHIB | Insurance | 1,615.07 | 1,615.07 | |
| SMC | Pavilion Legionella Control | 507.00 | 101.40 | 608.40 |
| The Curlew Centre | Room Hire 9th August 2022 | 22.50 | 22.50 | |
| Andrew Belson | Tree Report | 690.00 | 138.00 | 828.00 |
| Adobe Acrobat | Adobe Acrobat Subscription | 12.64 | 2.53 | 15.17 |
| Mrs K Croxford | Memorial Service Refreshments | 12.55 | 12.55 | |
| Mrs K Croxford | Postage | 48.06 | 48.06 | |
| Mrs K Croxford | Black Bags | 18.29 | 3.66 | 21.95 |
| Mr D Borkertas | Travel Expenses | 31.50 | 31.50 | |
| Wave | Water Rates PC 6th June - 5th Sept | 41.34 | 2.44 | 43.78 |
| Wave | Water Rates Pavilion 7th June - 6th Sept | 43.14 | 43.14 | |
| Mr C Hennelly | Tree works | 120.00 | 120.00 | |
| Heronwood | Parish Grass Cutting 31/08/22 | 105.00 | 105.00 | |
| Heronwood | Garden of Rest Grass Cutting | 65.00 | 65.00 | |
| SMC LTD | Pavilion Monthly Legionella Control | 60.00 | 12.00 | 72.00 |
| SSE | Electricity Pavilion 05/04/22 - 06/09/22 | 372.42 | 18.59 | 391.01 |
| SSE | Electricity Pavilion C/N 05/04/22 – 08/08/22 | -706.26 | -35.29 | -741.55 |
| The Anchor Inn | Memorial Service Refreshments | 348.75 | 69.75 | 418.50 |
| XBM Ltd | Photocopier 9/8 - 20/09/22 | 18.86 | 3.77 | 22.63 |
| 123 Reg | Domain Subscription | 11.99 | 2.40 | 14.39 |
| Mr R Smith | Home Office Allowance | 26.00 | 26.00 | |
| Mr R Smith | Travel Expenses | 15.75 | 15.75 | |
| Mrs K Croxford | Home Office Allowance | 10.00 | 10.00 | |
| Mrs K Croxford | Travel Expenses | 3.24 | 3.24 | |
| Tracey's Flowers | Wreath for Queen Elizabeth II | 100.00 | 100.00 | |
| Staff | Salaries | 2,416.04 | 2,416.04 | |
| HMRC | Tax & NI contributions | 2,711.95 | 2,711.95 | |
| Lincs Pension Fund | WYPF Pension Contributions | 816.82 | 816.82 | |
| The Curlew Centre | Office Hire Oct - Dec 2022 | 1,000.00 | 1,000.00 | |
| Total | 10,586.79 | 329.08 | 10,915.87 |
6. To note delegated expenditure (excl. VAT): postage £48.06; black bags £18.29
7. To note receipts since July meeting: bank interest £276.28; Garden of Rest receipts £400.00; allotment receipts £78.00
8. To note that the notice of conclusion of audit and external auditor’s report and certificate for y/e 31 March 2022 has been published on the Parish Council’s website. There were no matters raised by the external auditors giving cause for concern
9. To resolve to recommend to continue as part of the Smaller Authorities’ Audit Appointments (SAAA) arrangements for the next five-year appointing period.
10. To resolve to agree to continue with remote internal audit review proposals for 2022-23 from Auditing Solutions Ltd, subject to a maximum fee of £360.00 (2021/22 £310.00).
11. To consider any grant applications.
12. To resolve on moving into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2).
13. To consider quotes for works [confidential, commercial negotiations].