13 December 2022 Parish Council Meeting
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Notice is hereby given, and all members of the Council are asked to attend an ordinary meeting of the Parish Council to be held 19:00hrs Tuesday, 13 December 2022 in the Bridge Room of the Curlew Centre, Sutton Bridge
Robert Smith
Clerk to Sutton Bridge Parish Council
7th December 2022
clerk@suttonbridge-pc.gov.uk
Information for councillors, staff, members of the public, & press.
- Please do not attend the meeting if you are feeling unwell.
- Please arrive five minutes before the time of the meeting. Late arrivals may not be admitted.
- Where indicated below, 15 minutes is set aside when a short statement may be made, or a question asked, individual members of the public may speak for a maximum of 5 minutes. Anyone wishing to speak should raise their hand and wait to be asked by the chair. A question shall not require a response nor start a debate. Unless otherwise indicated, members of the public may not speak at any other time.
- To minimise the length of the meeting, councillors are asked to read briefing papers before the meeting and to keep comments brief and to the point.
AGENDA
1. To note members’ attendance and to receive apologies for absence.
2. To receive declarations of disclosable interests and to consider requests for dispensation.
3. Public Participation.
01. To receive representations relating to matters on the agenda.
02. To receive representations or questions on other matters.
4. To approve the minutes of the Parish Council meeting 25 October 2022.
5. Police matters.
01. To note incident reported to the Police of attempted arson of fly-tipped furniture on the Memorial Park near to the back of the Curlew Centre.
02. Any late correspondence.
6. To receive the chairman’s report.
7. To receive the clerk’s report and outstanding not otherwise on the agenda.
8. To receive reports on District (SHDC) & Lincolnshire County Council (LCC) matters.
9. Financial matters.
01. To approve the November cash book and bank reconciliation.
02. To approve payments to 13 December 2022 as table below with any late payments as reported by the clerk, and to note the two members authorising bank payments.
| Payee | Detail | Net£ | VAT£ | Total£ |
|---|---|---|---|---|
| Adobe Acrobat | Clerk Adobe Subscription | 12.64 | 2.53 | 15.17 |
| Talk Talk | Calls & Broadband | 36.50 | 7.30 | 43.80 |
| The Curlew Centre | Room Hire | 45.00 | 45.00 | |
| The Curlew Cenre | Office Hire Jan - Mar 2023 | 1,000.00 | 1,000.00 | |
| Ridge & Partners LLP | Interim Fees | 3,000.00 | 600.00 | 3,600.00 |
| SSE | Pavilion Ellectricity 7/9 - 10/10/22 | 81.16 | 4.05 | 85.21 |
| SSE | Pavilion Electricity 11/10- 9/11/22 | 78.00 | 3.90 | 81.90 |
| Wave | Water Rates Public Conveniences | 40.89 | 2.40 | 43.29 |
| Mr R Smith | Home Office Allowance | 26.00 | 26.00 | |
| Mr R Smith | Travel Expenses | 7.61 | 7.61 | |
| Staff | Salaries | 2,552.56 | 2,552.56 | |
| Lincs Pension Fund | WYPF Pension Contributions | 864.34 | 864.34 | |
| HMRC | Tax & NI Contributions | 3,113.13 | 3,113.13 | |
| Total | 10,857.83 | 620.18 | 11,478.01 |
03. To note delegated expenditure (excl. VAT): None.
04. To note receipts since last meeting: Garden of Rest receipts £50.00.
05. To receive the notice of appointment of the external auditor by Smaller Authorities’ Audit Appointments (SAAA) for the 5-year period until 2026-27 and the scale of fees.
06. To approve the draft budget 2023/24 rev.2, as recommended by the Finance Committee.
07. To resolve to open a new deposit account as recommended by the Finance Committee.
08. To ratify approval of grant application for £1,000 from the Long Sutton Men’s Shed as previously resolved 22.175.09.ii and as recommended by the Finance Committee.
10. To consider recent correspondence.
01. To resolve on request to use the Curlew Centre Car Park for sale of products from a desserts van.
02. To note the felling of trees allegedly protected by Tree Preservation Orders at Sutton Bridge Port.
03. LCC and LALC requests for information on community emergency plans.
04. To note email about the recent closure of New Road (to be considered under item 15.02.ii.)
05. To receive Christmas Bus Service Information.
06. To consider correspondence with the Rt Hon Sir John Hayes CBE MP about accessible play equipment in Sutton Bridge parks.
07. To consider email from Sedlec-Prčice, the Czech Republic about co-operation.
08. Any late correspondence.
11. To consider planning applications.
01. H18-1168-22: 85 Princes Street. Single storey rear extension to create garden room.
02. H18-1156-22: 11 Wharf Street. Works to Tree Preservation Order No. 19 2004.
03. Any late applications.
12. To consider pre-application public consultation on planned residential development on land south of Bridge Road by Persimmon Homes.
13. To note planning application comments submitted under the Parish Council’s Planning Policy.
01. H18-1020-22: 24 Bridge Road. Change of use of first floor premises to self-contained flat – retrospective. Support as it restores former use.
02. H18-1032-22: Land 37-39 Falklands Road. Incorporate within residential curtilage – retrospective. Object as the Council believes this to be an inappropriate land grab of previously open land.
14. To note District Council planning decisions.
01. H18-0621-21: Clear View King John Bank Walpole St Andrew Wisbech. Construction of open fronted storage shed. Non-determination.
02. H18-0865-22: 2 Wharf Street. Erection of Dwelling & Garage. Approved.
03. H18-0937-22: Metalair Feldbinder (U K) Ltd Tydd Bank. Works to a preserved tree. Approved.
04. H18-0898-22: Herons Path, East Bank. To allow occupation of dwelling by persons not employed at adjoining coal yard which has ceased trading. Approved.
15. Highways & footways:
01. To receive update on outstanding matters.
02. To consider new matters.
i. Road Closure Notice affecting East Bank and Gunthorpe Road 03 January to 21 February 2023.
ii. To consider previous road closure affecting New Road 29 November to 06 December 2023 [TTR002059] and traffic restrictions affecting Bridge Road 06 December – 08 December 2023 [AD02961534407].
iii. To consider restriction and diversion of Byway Open to All Traffic (BOAT) at Sutton Bridge Port.
16. To receive committee and working party reports.
01. New Pavilion Committee
i. To receive the draft minutes of the last meeting.
ii. To resolve to submit grant application to the Grange Wind Farm Community Fund for £5,000.
02. Any other reports
17. To receive any outside body representative reports.
01. To receive the draft minutes of the extraordinary assembly of Sutton Bridge Parish Meeting 01 November 2022.
02. EDF Sutton Bridge Solar Farm Liaison Meeting
i. To receive draft minutes of the last meeting.
ii. To consider representation on the Community Benefit Fund panel.
03. Any other reports.
18. To consider update in discussions with SHDC regarding village parks.
19. To resolve to offer the Sutton Bridge Foodbank use of an allotment plot.
20. To resolve to offer a voluntary organisation use of up to four allotment plots to teach and encourage the youth of Sutton Bridge to grow their own food (Cllr Robinson).
21. Civility & Respect
01. To resolve to sign up to the civility and respect pledge.
02. To resolve to adopt training and development policy.
03. To resolve to adopt dignity at work policy.
04. To resolve to adopt the revised equality, diversity, and inclusion policy to replace the existing equality policy.
22. To consider ways to improve the Council’s communications with the community (Cllr Bruch).
23. To receive requests from members for items to be included on the agenda of a future meeting.
24. To resolve on moving into closed session on the grounds of confidentiality in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1(2).
25. To consider complaint relating to the garden allotments [confidential as potential dispute].
26. To consider complaint relating to a business farm tenancy [confidential as potential dispute].
27. To consider quotes for works [confidential terms of tenders, proposals in negotiations].
28. To consider staffing & administration matters [confidential conditions of employment, grievance or disciplinary proceedings, personal matters].
01. To approve amended Salaries Budget 2023/24 rev.1, as recommended by the Finance Committee.
02. Any other personnel matter.
.