31 May 2022 Finance Committee
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Notice is hereby given, and all members of the Committee duly requested to attend a meeting of the Parish Council’s Finance Committee, to be held 18:00hrs Tuesday, 31 May 2022 in the Diamond Hall of the Curlew Centre, Sutton Bridge.
Robert Smith
26 May 2022
clerk@suttonbridge-pc.gov.uk
AGENDA
1.To note members’ attendance and to receive apologies for absence.
2.To receive declarations of disclosable pecuniary or other interests and to consider any written request for dispensation.
3.To approve the minutes of the finance meeting held 26 April 2022.
4.To approve the April bank reconciliation and cash book.
5.To check and if appropriate recommend to full council payments to 31 May 2022 as below with any late payments reported by the clerk, and to note two members to authorise bank payments.
| Payee | Detail | Net £ | VAT £ | Total £ |
| Microsoft | Office 365 Subscription | 225.60 | 45.12 | 270.72 |
| Bullfinch | Jubilee Beacon | 490.00 | 98.00 | 588.00 |
| TalkTalk | Calls & Broadband | 36.24 | 7.25 | 43.49 |
| SSE | Pavilion Electricity | 196.92 | 9.84 | 206.76 |
| Mr D Borkertas | Home Electric Allowance | 8.00 | 8.00 | |
| AM Grab Services | Green Waste Collection | 380.00 | 380.00 | |
| Simply Chill | MP Pest Control | 160.00 | 160.00 | |
| Mrs K Croxford | Travel expenses | 1.62 | 1.62 | |
| Mrs K Croxford | May Home Allowance | 10.00 | 10.00 | |
| Mrs K Croxford | Mobile phone contribution | 8.33 | 1.67 | 10.00 |
| Mrs K Croxford | Adobe subscription | 12.64 | 2.53 | 15.17 |
| Mrs K Croxford | Adobe subscription | 12.64 | 2.53 | 15.17 |
| Mrs K Croxford | Expenses Black Bags | 15.75 | 3.15 | 18.90 |
| Mrs K Croxford | Expenses Black Bags | 23.17 | 4.63 | 27.80 |
| Mrs K Croxford | Mrs K Croxford Mouse mat | 1.66 | 0.33 | 1.99 |
| Mrs K Croxford | Mrs K Croxford Batteries | 2.91 | 0.58 | 3.49 |
| Complete Weed Control | Weed Control MP | 95.00 | 19.00 | 114.00 |
| Complete Weed Control | Weed Control Cemetery | 90.10 | 18.02 | 108.12 |
| Shelter Maintenance | Bus Shelter Refurbishment | 1,250.00 | 250.00 | 1,500.00 |
| BHIB | Vehicle Insurance | 231.84 | 231.84 | |
| Heronwood | Parish Grass Cutting | 244.00 | 244.00 | |
| Heronwood | Cemetery Grass Cutting | 130.00 | 130.00 | |
| Heronwood | Highways Grass Cutting | 180.00 | 180.00 | |
| Heronwood | LCC Lighthouse Grass Cutting | 18.00 | 18.00 | |
| Mr R Smith | PCSpecialist Laptop | 1,346.67 | 269.33 | 1,616.00 |
| Mr R Smith | PCSpecialist Laptop | 1,338.33 | 267.67 | 1,606.00 |
| Mr R Smith | Councillor & staff ID Cards | 8.00 | 1.60 | 9.60 |
| Mr R Smith | Adobe subscription | 12.64 | 2.53 | 15.17 |
| Mr R Smith | Home office allowance | 26.00 | 26.00 | |
| Mr R Smith | Mobile phone contribution | 8.33 | 1.67 | 10.00 |
| Mr R Smith | Mileage | 11.70 | 11.70 | |
| Staff | Payroll | 2,430.38 | 2,430.38 | |
| LCC | WYPF Pension | 816.82 | 816.82 | |
| Whitelightning | Jubilee Pyrotechnics | 2,000.00 | 400.00 | 2,400.00 |
| Leenie Jayne | Jubilee Vocalist | 300.00 | 300.00 | |
| NSS | Jubilee Disco | 400.00 | 80.00 | 480.00 |
| XBM LTD | Photocopier | 7.78 | 1.56 | 9.34 |
| Total | 12,531.07 | 1,487.01 | 14,018.08 |
6.To note delegated expenditure (excl. VAT): black bags £38.92; mouse mat £1.66; batteries £2.91.
7.To note receipts: bank interest £77.30, VAT reclaim £1,730.78, garden allotment rent £364.00, farm business rent £2,731.85, burial interment £400.00, ashes interment £750.00, LCC Picnic Area reclaim £835.00. Total £6,888.93.
8.To consider the Council’s fees and charges.
i.Football Club (SBUFC) pavilion and pitch fees 2023/24 – to be reviewed January 2023.
ii.Cemetery Fees – as resolved 29/03/22 minute 22.071.
iv.Document Fees.
9.To recommend approval for continuing subscriptions.
i.National and Lincolnshire Association of Local Councils (NALC & LALC) @ £754.47 p.a.
ii.The Society of Local Council Clerks (SLCC) on behalf of the clerk @ £289.00 p.a.
iii.Institute of Cemetery and Crematorium Management (ICCM) @ £95.00 p.a.
iv.Information Commissioner’s Office Data Protection Registration @ £35.00 p.a.
v.Microsoft 365 Business Standard two-user subscription @ £225.60 p.a.
vi.Microsoft 365 Business Basic eleven-user subscription @ £501.60 p.a.
vii.Adobe Acrobat Pro two-user subscription @ £303.36 p.a.
viii.Parish On-line Mapping @ £0.00 (included with BHIB insurance).
ix.Domain – suttonbridge-pc.gov.uk @ £55.00 p.a.
x.Domain - suttonbridgeparishcouncil.co.uk @ £11.99 p.a.
10.To consider any grant applications.
11.To resolve on moving into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2).
12.To consider quotes for works [confidential, as matters relate to commercial negotiations].
i.The supply of battery-operated speed indicator devices in accordance with the Highways Act 1980, s274A.
ii.To undertake an assessment of the trees in the Memorial Park.
iii.To repair of the roadway at the Wright’s Lane allotments
iv.Any late received quotations.