27 September 2022 Parish Council Meeting
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Notice is hereby given, and all members of the Council are duly requested to attend a meeting of the Parish Council to be held 19:00hrs Tuesday, 27 September 2022 in the Diamond Hall of the Curlew Centre, Sutton Bridge
Information for councillors, staff, members of the public, & press.
Please do not attend the meeting if you are feeling unwell.
Please arrive five minutes before the time of the meeting. Late arrivals may not be admitted.
As indicated below, 15 minutes is set aside when a short statement may be made, or a question asked, individual members of the public may speak for a maximum of 5 minutes. Anyone wishing to speak should raise their hand and wait to be asked by the chair. A question shall not require a response nor start a debate. Unless otherwise indicated, members of the public may not speak at any other time.
To minimise the length of the meeting, councillors are asked to read briefing papers before the meeting and to keep comments brief and to the point.
Robert Smith
Clerk to Sutton Bridge Parish Council
22 September 2022
clerk@suttonbridge-pc.gov.uk
AGENDA
1. To note members’ attendance and to receive apologies for absence.
2. To receive declarations of disclosable pecuniary or other interests and to consider any written request for dispensation.
3. Public Participation.
01.To receive representations relating to matters on the agenda.
02.To receive representations or questions on other matters.
4. To approve the minutes of the Parish Council meeting held Tuesday, 26 July 2022.
5. Police matters.
01.To receive police response to CCTV evidence of arson of carpark bin.
02.To receive communication on PCSO changes
03.Any late received correspondence.
6. To receive the chairman’s report.
7. To receive the clerk’s report.
8. To receive reports on District (SHDC) & Lincolnshire County Council (LCC) matters.
9. Financial matters.
01.To resolve to ratify payments as approved by the Finance Committee to 30 August 2022 as table below. Noting that payment of Parish Council grant to the South Holland Voluntary Car Service (SHVCS) is allowable by virtue of the Local Government and Ratings Act 1997, s.26.
| Payee | Detail | Net £ | VAT £ | Total £ |
| TalkTalk | Calls & Broadband | 36.50 | 7.30 | 43.80 |
| Bridge Hardware | Combination Padlock | 25.00 | 5.00 | 30.00 |
| Heronwood | Parish Grass Cutting | 244.00 | 244.00 | |
| Heronwood | Garden of Rest Grass Cutting | 130.00 | 130.00 | |
| Heronwood | Highways Grass Cutting | 180.00 | 180.00 | |
| Adobe Acrobat | Adobe Acrobat Subscription | 12.64 | 2.53 | 15.17 |
| Adobe Acrobat | Adobe Acrobat Subscription | 12.64 | 2.53 | 15.17 |
| Microsoft | Email Subscriptions | 594.00 | 118.80 | 712.80 |
| Mrs K Croxford | Blacks Bags | 17.01 | 3.40 | 20.41 |
| Mrs K Croxford | Concrete Posts | 99.45 | 19.89 | 119.34 |
| Mrs K Croxford | Poppy Wreaths | 51.00 | 51.00 | |
| Mrs K Croxford | Postage | 32.64 | 32.64 | |
| Mr D Borkertas | Home Electric Allowance | 8.00 | 8.00 | |
| PKF Littlejohn | External Audit | 400.00 | 80.00 | 480.00 |
| The Curlew Centre | Room Hire 5th & 12th July | 60.00 | 60.00 | |
| Mrs K Croxford | Home Office Allowance | 10.00 | 10.00 | |
| APJ Electrical Ltd | Pavilion Water Heater | 200.00 | 200.00 | |
| SSE | Electricity 09 July-08 August 2022 | 174.32 | 8.71 | 183.03 |
| Mrs K Croxford | Fence Wall Spikes | 5.82 | 1.17 | 6.99 |
| H M Land Registry | Tom's Wood Title Register | 3.00 | 3.00 | |
| ICO | Data Protection Fee | 35.00 | 35.00 | |
| Staff | Salaries | 2,479.14 | 2,479.14 | |
| Lincs Pension Fund | WYPF Pension Contributions | 816.82 | 816.82 | |
| XBM | Photocopier 19/07/22 - 09/08/22 | 7.38 | 3.48 | 20.86 |
| Mr R Smith | Home Office Allowance | 26.00 | 26.00 | |
| Mr R Smith | Travel Expenses | 6.75 | 6.75 | |
| Savills | Land Rent | 835.00 | 835.00 | |
| SHPVCS | Parish Voluntary Car Scheme | 1,249.00 | 1,249.00 | |
| Total | 7,761.11 | 252.81 | 8,013.92 |
02.To approve the August cash book and bank reconciliation.
03.To approve payments to 27 September 2022 as table below with any late payments as reported by the clerk, and to note the two members authorising bank payments.
| Payee | Detail | Net £ | VAT £ | Total £ |
| Adobe Acrobat | Adobe Acrobat Subscription | 12.64 | 2.53 | 15.17 |
| TalkTalk | Calls & Broadband | 36.50 | 7.30 | 43.80 |
| BHIB | Insurance | 1,615.07 | 1,615.07 | |
| SMC | Pavilion Legionella Control | 507.00 | 101.40 | 608.40 |
| The Curlew Centre | Room Hire 9th August 2022 | 22.50 | 22.50 | |
| Andrew Belson | Tree Report | 690.00 | 138.00 | 828.00 |
| Adobe Acrobat | Adobe Acrobat Subscription | 12.64 | 2.53 | 15.17 |
| Mrs K Croxford | Memorial Service Refreshments | 12.55 | 12.55 | |
| Mrs K Croxford | Postage | 48.06 | 48.06 | |
| Mrs K Croxford | Black Bags | 18.29 | 3.66 | 21.95 |
| Mr D Borkertas | Travel Expenses | 31.50 | 31.50 | |
| Wave | Water Rates PC 6th June - 5th Sept | 41.34 | 2.44 | 43.78 |
| Wave | Water Rates Pavilion 7th June - 6th Sept | 43.14 | 43.14 | |
| Mr C Hennelly | Tree works | 120.00 | 120.00 | |
| Heronwood | Parish Grass Cutting 31/08/22 | 105.00 | 105.00 | |
| Heronwood | Garden of Rest Grass Cutting | 65.00 | 65.00 | |
| SMC LTD | Pavilion Monthly Legionella Control | 60.00 | 12.00 | 72.00 |
| SSE | Electricity Pavilion 05/04/22 - 06/09/22 | 372.42 | 18.59 | 391.01 |
| SSE | Electricity Pavilion C/N 05/04/22 – 08/08/22 | -706.26 | -35.29 | -741.55 |
| The Anchor Inn | Memorial Service Refreshments | 348.75 | 69.75 | 418.50 |
| XBM Ltd | Photocopier 9/8 - 20/09/22 | 18.86 | 3.77 | 22.63 |
| 123 Reg | Domain Subscription | 11.99 | 2.40 | 14.39 |
| Mr R Smith | Home Office Allowance | 26.00 | 26.00 | |
| Mr R Smith | Travel Expenses | 15.75 | 15.75 | |
| Mrs K Croxford | Home Office Allowance | 10.00 | 10.00 | |
| Mrs K Croxford | Travel Expenses | 3.24 | 3.24 | |
| Tracey's Flowers | Wreath for Queen Elizabeth II | 100.00 | 100.00 | |
| Staff | Salaries | 2,416.04 | 2,416.04 | |
| HMRC | Tax & NI contributions | 2,711.95 | 2,711.95 | |
| Lincs Pension Fund | WYPF Pension Contributions | 816.82 | 816.82 | |
| The Curlew Centre | Office Hire Oct - Dec 2022 | 1,000.00 | 1,000.00 | |
| Total | 10,586.79 | 329.08 | 10,915.87 |
04.To note delegated expenditure (excl. VAT): postage £48.06; black bags £18.29
05.To note receipts since July meeting: bank interest £276.28; Garden of Rest receipts £400.00; allotment receipts £78.00
06.To note that the notice of conclusion of audit and external auditor’s report and certificate for y/e 31 March 2022 has been published on the Parish Council’s website. There were no matters raised by the external auditors giving cause for concern
07.To resolve to continue as part of the Smaller Authorities’ Audit Appointments (SAAA) arrangements for the next five-year appointing period.
08.To resolve to agree to continue with remote internal audit review proposals for 2022-23 from Auditing Solutions Ltd, subject to a maximum fee of £360.00 (2021/22 £310.00).
09.To note the automatic renewal of the Parish Council’s long term insurance policy with BHIB ending 01 October 2023 at a cost for the year of £1,615.07 (+1.8% yr./yr.).
10.To consider any grant applications.
10. To consider recent correspondence, including any late received.
01.Query on West Bank rights of way.
02.Request about wheelchair accessibility in the village.
03.Request for volunteer Poppy Appeal district co-ordinator.
04.Briefing pack on Anglian Water’s proposed new reservoirs.
05.Response from Citizen’s Advice following request of a return to face-to-face services.
06.Response from LCC about urban grass cutting.
07.Request for help from RECOUP’s Pledge2Clean Nene project.
08.Newsletter and communications from Sutton Bridge Cinema.
09.Update on the EDF Sutton Bridge Solar Farm.
10.Response given by the clerk to press query about the Sutton Bridge Place Making Scheme.
11.Information on launch of new community lottery.
12.SHDC consultation on charitable collections policy.
13.Fenland District Council consultation on draft local plan.
14.LCC request to support the promotion of the older person’s bus pass.
15.Any late correspondence.
11. To consider planning applications, including any late received.
01.H18-0863-22: Lavender Corner King John Bank. Extension & alterations.
02.Any late received.
12. To note the Parish Council’s representation relating to planning appeal for the Gunthorpe Road Solar Farm ref: APP/A2525/W/22/3295140
13. To note planning comments submitted under the Parish Council’s Planning Policy.
01.H18-0847-22: Little Curlew, Guy’s Head Road. High-level window, door into the rear wall of garage wall and new 1.8m boundary fence. No comment due to insufficient response.
02.H18-0799-22: Rear of Bridge Hotel Bridge Road. Modification to previously approved plans. No comment due to insufficient response.
03.H18-0758-22: Fenacre Farm, 92 Peters Point Road. Side and rear extension, internal alterations and rendering of existing dwelling. No comment due to insufficient response.
14. To note District Council planning decisions.
01.H18-0722-22: 2 New Road. 2 Semi-Detached Houses (re-submission H18-0189-22). Approved.
02.H18-0758-22: Fenacre Farm, 92 Peters Point Road. Side and rear extension, internal alterations and rendering of existing. Approved.
15. Highways & footways:
01. To receive update on any outstanding matters.
i. SHDC response to fencing off Gas House Lane by veterinary practice.
ii. Email sent to LCC Structures Engineer regarding the works on the Cross Keys bridge.
02. New matters.
i. Information from LCC on Cross Keys swing bridge overnight lane closures.
ii. Action plan and associated correspondence following meeting with LCC highways’ officer.
iii. Any other reports.
16. To receive committee and working party reports.
01.New Pavilion Committee
i. To note the draft minutes of the last meeting held 09 August 2022.
ii. To resolve on the appointment of a contractor for the design of the new pavilion.
iii. To resolve for the chair to call an extraordinary meeting 6pm 04 October 2022 to update members of the public on New Pavilion developments.
iv. To receive any additional reports.
02.Personnel Committee
i. To note that the next meeting of the committee will be held 6pm 11 October 2022.
03.Garden Allotments Committee
i. To receive notes taken of a meeting with allotment tenants held 06 September 2022.
ii. To note the draft minutes of the last meeting held 06 September 2022..
04.Open Spaces Committee.
i. To approve new committee’s terms of reference.
ii. To consider the matter of a felled tree stump in the Memorial Park.
05.CCTV Working Party.
i. To receive report.
06.Community Speed Watch (CSW).
i. To note the resignation of the co-opted CSW organiser.
ii. To receive report.
17. To receive any outside body representative reports.
18. To consider update in discussions with SHDC regarding village parks.
19. To resolve to approve the addition of a small plaque on the propeller memorial acknowledging the memorial’s donation by Mr Vic Day. Plaque to be provided by Cllr Brewis.
20. To resolve send application for a Battle of Britain Memorial Flight fly pass at next year’s propeller memorial service.
21. To consider planning for the coronation of His Majesty King Charles III.
22. To consider events for Christmas 2022 (Cllr Perkins).
23. To consider weather proofing improvements to the old toilet block (Cllr S. Booth, Cllr Bruch).
24. To resolve on whether to disconnect the water supply to the old toilet block.
25. To receive requests from members for items to be included on the agenda of a future meeting.
26. To resolve on moving into closed session on the grounds of confidentiality in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1(2).
27. To consider quotes for works [confidential, commercial negotiations].
28. To consider the matter of a private gateway having been installed into the Memorial Park [confidential, matters relate to potential dispute].
29. To review Operation London Bridge procedures.
30. To consider staffing & administration matters [confidential as matters relate to conditions of employment, pending grievance or disciplinary proceedings, or other personal matters].
01.To approve the appointment of a new Outside Operative.
31. To consider matters relating to representation on the Curlew Centre committee [confidential, commercial negotiations].