26 April 2022 Finance Committee
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Minutes of the meeting of the Finance Committee held 18:00hrs Tuesday, 26 April 2022, in the Curlew Centre Diamond Hall, Sutton Bridge.
Present: Cllr Brewis, Cllr Bruch, Cllr Davies, Cllr Goodwin, Cllr Scarlett (chair), Cllr York (from 18:10 hrs), Mr R Smith (clerk), Mrs K Croxford (admin assistant).
Absent: Cllr S Booth.
22.042. Apologies were received from Cllr S Booth.
22.043. Declarations of disclosable pecuniary or other interests.
01. Cllr Bruch declared an interest in agenda item 5 financial matters, as a member of the Curlew Centre Committee
22.044. It was resolved to approve the minutes of the meeting held 29 March 2022.
22.045. It was resolved to approve the March bank reconciliation and cash book
22.046. It was resolved to recommend for approval payments to 26 April 2022 set out in the table below. Cllr Goodwin and Cllr Scarlett to undertake bank payments.
| Payee | Detail | Net £ | VAT £ | Total £ |
| XBM Ltd | Photocopier 19/10- 21/10/21 | - 15.00 | - 3.00 | - 18.00 |
| XBM Ltd | Photocopier 21/5 -22/6/21 | 15.00 | 3.00 | 18.00 |
| XBM Ltd | Photocopier 22/11-20/12/21 | 1.66 | 0.33 | 1.99 |
| XBM Ltd | Photocopier 20/12- 21/01/22 | 1.12 | 0.22 | 1.34 |
| XBM Ltd | Photocopier 20/01- 21/02/22 | 1.78 | 0.36 | 2.14 |
| ICCM | Subscription Fee | 95.00 | 95.00 | |
| Mr D Borkertas | Expenses | 10.84 | 0.57 | 11.41 |
| The Curlew Centre | Office Rent April - June 2022 | 1,000.00 | 1,000.00 | |
| Mr C Hennelly | Tree Work | 380.00 | 380.00 | |
| SHIDB | Drainage Rates | 724.24 | 724.24 | |
| SSE | Pavilion Electricity | 59.70 | 2.98 | 62.68 |
| Heronwood | Parish Grass Cutting | 110.00 | 110.00 | |
| Heronwood | Garden of Rest Grass Cutting | 65.00 | 65.00 | |
| Heronwood | Highways Grass Cutting | 80.00 | 80.00 | |
| SBPCC | Grant | 2,750.00 | 2,750.00 | |
| Mr R Tear | Burial Refund | 550.00 | 550.00 | |
| Mrs K Croxford | Expenses Black Bags | 20.00 | 4.00 | 24.00 |
| Mrs K Croxford | Expenses | 34.65 | 1.67 | 36.32 |
| Mr R Smith | Expenses WD40 | 2.58 | 0.52 | 3.10 |
| Mr R Smith | Expenses ID Cards | 51.57 | 10.31 | 61.88 |
| Mr R Smith | Adobe subscription | 12.64 | 2.53 | 15.17 |
| Mr R Smith | Home office allowance | 26.00 | 26.00 | |
| Mr R Smith | Mobile phone contribution | 8.33 | 1.67 | 10.00 |
| Mr R Smith | Mileage | 14.40 | 14.40 | |
| Mr R Smith | Salary | 1,709.99 | 1,709.99 | |
| Mrs K Croxford | Salary | 347.14 | 347.14 | |
| Mr D Borkertas | Salary | 414.70 | 414.70 | |
| LCC | WYPF Pension Contributions | 816.82 | 816.82 | |
| Auditing Solutions | Auditors Fee | 90.00 | 18.00 | 108.00 |
| Complete Weed Control | MP Weed Control | 390.00 | 78.00 | 468.00 |
| TalkTalk | Calls & Broadband | 34.00 | 6.80 | 40.80 |
| Mr D Large | Post in Garden of Rest | 75.00 | 75.00 | |
| Fenland Fire | Pavilion Fire Report | 35.70 | 7.14 | 42.84 |
| SMC LTD | Pavilion Legionella Control | 60.00 | 12.00 | 72.00 |
| SSE | Electricity 22/03- 4/04/22 | 189.69 | 37.93 | 227.62 |
| XBM Ltd | Photocopier 21/3 -21/04/22 | 3.96 | 0.80 | 4.76 |
| Richard King Memorials | Repair to Church Memorials | 150.00 | 30.00 | 180.00 |
| Total | 10,316.51 | 215.83 | 10,532.34 |
22.047. Delegated expenditure as included above of a Jubilee Clip @ £2.84 + VAT, The Wombles Black Bags @ £20.00 + VAT was noted.
22.048. The following receipts were noted: Precept £70,033.00; VAT reclaim £585.95; Fair £437.46; bank interest £64.77. LCC bus stop renovation grant £1,250.00; Farm Rent £4,103.34; Allotments £126.00.
22.049. It was resolved to recommend approval of the year-end budget review, including budget transfers and the earmarked reserves to be carried forward.
22.050. It was resolved to recommend approval of the annual internal audit certificate 2021/22 (AGAR page 3 of 6).
22.051. It was resolved to recommend approval of the detailed internal auditor’s report for 2021/22, noting that recommendation R1 had been agreed at the last Parish Council meeting.
22.052. It was resolved to recommend approve of the financial accounts for y/e 31st March 2022.
22.053. It was resolved to recommend approval of the bank reconciliation for the year ended 31st March 2022
22.054. It was resolved to recommend approval of the asset register as of 31st March 2022.
18:10 hrs Cllr York entered the meeting22.055. It was resolved to approve the period for the exercise of Public Rights: Monday 13th June to Friday 22nd July 2022
22.056. Considering each statement in turn, it was resolved to recommend agreement with the questions posed on the annual governance statement 2021/22 (AGAR page 4 of 6).
22.057. It was resolved to recommend approval of the annual accounting statements 2021/22.
22.058. It was resolved to recommend approval of the explanation of variance 2021/22.
22.059. It was resolved to recommend the appointment of Auditing Solutions Ltd as the internal auditor for the financial y/e 31/03/23.
22.060. It was resolved to recommend approval of the Council’s annual investment strategy 2022-23.
22.061. There were no grant applications.
22.062. It was resolved to recommend the purchase of the Platinum Jubilee Beacon at £490.00 + VAT.
22.063. It was resolved to recommend an increase in the football club pitch and pavilion fees of 10% to £341.00 for 2022/23, plus 50% charge of the pavilion’s electricity and water charges.
22.064. It was resolved on moving into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2)
22.065. Quotation for works
01. It was resolved to recommend the purchase of two replacement laptops and a computer monitor @ £2,685.34 + VAT
02. It was resolved to recommend the work for the application of herbicide to boundary of the Memorial Park @ £ 95.00 + VAT.
03. It was resolved to recommend the work for the treatment of knotweed, if necessary, along the old railway lane in the Memorial Park @ £413.40
04. It was resolved to recommend the work for the application of herbicide to the paths and yew tree borders in the Garden of Rest @ £90.10 + VAT
22.066. There being no other business, the meeting closed at 18:41 hrs.