26 July 2022 Finance Committee
Select for downloadable / printable PDF version
Minutes of the meeting of the Finance Committee held 18:00hrs Tuesday, 26 July 2022, in the Curlew Centre Diamond Hall, Sutton Bridge.
Present: Cllr S Booth, Cllr Brewis, Cllr Bruch, Cllr Goodwin, Cllr Scarlett (chair), Cllr York (from 18:03), Mr R Smith (clerk), Mrs K Croxford (admin assistant).
Absent: None
22.105. As all members were present, there were no apologies.
22.106. Cllr Brewis declared an interest on agenda item 9 as a signatory for Sutton Bridge Fundraisers and as a payee on the payments. Cllr Bruch declared an interest in payments, as a member of the Curlew Centre Committee.
18:03hrs Cllr T York joined the meeting.
22.107. It was resolved to approve the minutes of the Finance Committee meeting held 28 June 2022.
22.108. It was resolved to recommend approval of the June cash book, the June bank reconciliation, and the first quarter bank reconciliation, all as circulated.
22.109. It was resolved to recommend approval for payments to 31 July 2022 as below. Having declared an interest Cllr Brewis & Cllr Bruch abstained. Cllr Goodwin and Cllr Scarlett would authorise bank payments.
| Payee | Detail | Net £ | VAT £ | Total £ |
| Unity Trust Bank | Service Charge | 18.00 | 18.00 | |
| TalkTalk Business | Calls & Broadband | 36.50 | 7.30 | 43.80 |
| Heronwood | Parish grass cutting | 366.00 | 366.00 | |
| Heronwood | Garden of Rest Grass Cutting | 195.00 | 195.00 | |
| Heronwood | Highways Grass Cutting | 270.00 | 270.00 | |
| Heronwood | LCC Picnic Area Grass Cutting | 18.00 | 18.00 | |
| SMC Ltd | Pavilion Legionella Control | 60.00 | 12.00 | 72.00 |
| The Curlew Centre | June Room Hire | 120.00 | 120.00 | |
| The Curlew Centre | Office Hire July - September | 1,000.00 | 1,000.00 | |
| LALC | Training 23rd June 2022 | 60.00 | 12.00 | 72.00 |
| Ridge & Partners | Interim Fees | 2,250.00 | 450.00 | 2,700.00 |
| Mr D Borkertas | Home Electric Allowance | 8.00 | 8.00 | |
| LALC | Cllr Brewis Networking Day | 25.00 | 5.00 | 30.00 |
| Cllr C Brewis | Travel expenses | 37.80 | 37.80 | |
| SSE | Electricity 11/06 - 08/07/22 | 160.70 | 8.03 | 168.73 |
| Mrs K Croxford | Expenses - Postage | 27.00 | 27.00 | |
| Mrs K Croxford | Home Allowance | 10.00 | 10.00 | |
| Mrs K Croxford | Mobile Phone Allowance | 8.33 | 1.67 | 10.00 |
| Corporate Express | Home Printer Ink Cartridges | 27.95 | 27.95 | |
| Mr R Smith | Home Allowance | 26.00 | 26.00 | |
| Mr R Smith | Mobile Phone Allowance | 10.00 | 10.00 | |
| Mr R Smith | Travel Expenses | 11.70 | 11.70 | |
| Mr R Smith | Adobe Acrobat Subscription | 12.64 | 2.53 | 15.17 |
| Mrs K Croxford | Adobe Acrobat Subscription | 12.64 | 2.53 | 15.17 |
| Staff | Salaries | 2,600.54 | 2,600.54 | |
| SLCC | National Conference 2022 | 335.00 | 57.50 | 392.50 |
| Lincs Pension Fund | WYPF Pension Contributions | 816.82 | 816.82 | |
| JW Drainage | Clear Pavilion blocked drains | 100.00 | 20.00 | 120.00 |
| Mr D Large | Install memorial bench | 120.00 | 120.00 | |
| Mr D Large | Fix drop-down posts GOR | 35.00 | 35.00 | |
| Mr D Large | Repair Memorial Park bench | 105.00 | 105.00 | |
| XBM | Photocopier charges | 19.57 | 3.91 | 23.48 |
| Total | 8,903.19 | 582.47 | 9,485.66 |
22.110. Delegated expenditure was noted (excl. VAT): postage £27.00: ink cartridges £27.95.
22.111. Receipts were noted: Christmas lights donation £3,180:00: Christmas lights donation (Mrs D Cook) £100.00: bank interest £96:05.
22.112. It was resolved to recommend approval of the first quarter budget review, including any budget transfers, noting all category totals were within budget.
22.113. There were no grant applications.
22.114. It was resolved to move into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2)
22.115. The clerk reported that he believed that had made an error in the way certain expenses had been paid. It was resolved to recommend referral of the matter to LALC for further advice.
22.116. After receiving clarification from the LCC Road Safety Officer on what devices could be attached to LCC streetlights, and after considering a new quote, it was resolved to recommend proceeding with different speed indication devices, at a total cost of £5,500.
22.117. It was resolved to recommend that a working party consider in more detail the installation of village gateways on New Road.
22.118. It was resolved to recommend approval of a quote for the supply of a sweet & savoury buffet for 30 people, to be served after the Propeller Memorial Service 04 September 2022 at @ £13.95 per person.
22.119. It was resolved to recommend approval of a quote to trace and locate a buried manhole using CCTV, to give access to excavate and cut out intruding root to the pavilion’s foul drain @ £572.50 plus VAT.
22.120. It was resolved to recommend approval of the following quotes for works in the Garden of Rest:
01. To cut back the laurel hedge to 5ft at the front of the gazebo and to tidy and shape up the hedge behind the gazebo @ £125.00 plus VAT
02. For three applications of a suitable weed killer on twitch grass in the Garden of Rest at a total cost of £165.00 plus VAT.
03. To trim back and tidy the west & east boundary hedges to 6ft @ £345 plus VAT.
22.121. It was resolved to recommend the repair of the bench in the Memorial Park @ £105.00.
22.122. It was resolved to recommend that the clerk attended the SLCC National Conference @ £335.00 plus VAT plus travel.
There being no other business, the chair closed the meeting at 18:49 hrs.