27 September 2022 Finance Committee
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Minutes of the meeting of the Finance Committee held 18:00hrs Tuesday, 27 September 2022, in the Curlew Centre Diamond Hall, Sutton Bridge.
Present: Cllr Brewis, Cllr Bruch, Cllr Goodwin, Cllr Scarlett (chair), Cllr York (from 18:02), Mr R Smith (clerk), Mrs K Croxford (admin assistant).
Absent: Cllr S Booth
22.139.Apologies received from Cllr S Booth.
18:02 Cllr York entered the meeting
22.140.Cllr Bruch declared an interest in agenda item 5 as a trustee of the Curlew Centre Committee.
It was resolved to approve the minutes of the Finance Committee meeting held 30 August 2022.
22.141.It was resolved to recommend approval of the August cash book and bank reconciliation.
It was resolved to recommend approval for payments to 27 September 2022 as below. Having declared an interest Cllr Bruch abstained from approval of the payment to the Curlew Centre. Cllr York and Cllr Scarlett agreed to authorise bank payments.
| Payee | Detail | Net £ | VAT £ | Total £ |
| Adobe Acrobat | Adobe Acrobat Subscription | 12.64 | 2.53 | 15.17 |
| TalkTalk | Calls & Broadband | 36.50 | 7.30 | 43.80 |
| BHIB | Insurance | 1,615.07 | 1,615.07 | |
| SMC | Pavilion Legionella Control | 507.00 | 101.40 | 608.40 |
| The Curlew Centre | Room Hire 9th August 2022 | 22.50 | 22.50 | |
| Andrew Belson | Tree Report | 690.00 | 138.00 | 828.00 |
| Adobe Acrobat | Adobe Acrobat Subscription | 12.64 | 2.53 | 15.17 |
| Mrs K Croxford | Memorial Service Refreshments | 12.55 | 12.55 | |
| Mrs K Croxford | Postage | 48.06 | 48.06 | |
| Mrs K Croxford | Black Bags | 18.29 | 3.66 | 21.95 |
| Mr D Borkertas | Travel Expenses | 31.50 | 31.50 | |
| Wave | Water Rates PC 6th June - 5th Sept | 41.34 | 2.44 | 43.78 |
| Wave | Water Rates Pavilion 7th June - 6th Sept | 43.14 | 43.14 | |
| Mr C Hennelly | Tree works | 120.00 | 120.00 | |
| Heronwood | Parish Grass Cutting 31/08/22 | 105.00 | 105.00 | |
| Heronwood | Garden of Rest Grass Cutting | 65.00 | 65.00 | |
| SMC LTD | Pavilion Monthly Legionella Control | 60.00 | 12.00 | 72.00 |
| SSE | Electricity Pavilion 5/4 -10/5/22 | - 333.84 | - 16.70 | - 350.54 |
| The Anchor Inn | Memorial Service Refreshments | 348.75 | 69.75 | 418.50 |
| XBM Ltd | Photocopier 9/8 - 20/09/22 | 18.86 | 3.77 | 22.63 |
| 123 Reg | Domain Subscription | 11.99 | 2.40 | 14.39 |
| Mr R Smith | Home Office Allowance | 26.00 | 26.00 | |
| Mr R Smith | Travel Expenses | 15.75 | 15.75 | |
| Mrs K Croxford | Home Office Allowance | 10.00 | 10.00 | |
| Mrs K Croxford | Travel Expenses | 3.24 | 3.24 | |
| Tracey's Flowers | Wreath for Queen Elizabeth II | 100.00 | 100.00 | |
| Staff | Salaries | 2,416.04 | 2,416.04 | |
| HMRC | Tax & NI contributions | 2,711.95 | 2,711.95 | |
| Lincs Pension Fund | WYPF Pension Contributions | 816.82 | 816.82 | |
| The Curlew Centre | Office Hire Oct - Dec 2022 | 1,000.00 | 1,000.00 | |
| Mr D Large | Repair Bench in Memorial Park | 105.00 | 105.00 | |
| Total | 10,691.79 | 329.08 | 11,020.87 |
22.142.Delegated expenditure (excl. VAT): black bags £18.29, postage £48.06; tree works £120.00
Receipts since July meeting: Garden of Rest £450.00; allotments £78.00; bank interest £276.28.
22.143.It was noted that the notice of conclusion of audit and external auditor’s report and certificate for y/e 31 March 2022 had been received and that there were no matters raised by the external auditors giving cause for concern. The documents had been published on the Council’s website.
It was resolved to recommend continuing as part of the small authorities’ audit appointments (SAAA) for the next five–year appointing period.
22.144.It was resolved to recommend approving remote internal audit review proposals for 2022-23 from Auditing Solutions Ltd, subject to a maximum fee of £360.00 (2021/22) £310.00.
18:06hrs Cllr York left the meeting due to his interest in the agenda item as a member of the Sutton Bridge Community Larder
22.145.It was resolved to recommend a grant of £300.00 to Sutton Bridge Community Larder.
18:17hrs Cllr York returned to the meeting
22.146.It was resolved to move into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2)
Quote for works [confidential, commercial negotiations]
i.It was resolved to recommend proceeding with the quote for the operation play inspection report @ £110.00 plus VAT
ii.It was resolved to recommend proceeding with the repair to the bench in the Memorial Park @ £105.00
iii.It was resolved to defer the matter of the removal of the small concrete post to the Allotments Committee
iv.Cllr S Booth & Cllr York offered to remove the felled tree stump in the Memorial Park at no cost to the Council.
v.It was resolved to recommend seeking further quotes to cut back the hedge near the Churchyard and flail back the boundary in the Memorial Park.
vi.It was resolved to recommend seeking further quotes for the overgrown vegetation along the Sir Peter Scott Road
vii.It was resolved to recommend disconnecting the water in the old toilet block.
There being no other business, the chair closed the meeting at 18:44 hrs.