29 November 2022 Finance Committee
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Minutes of the meeting of the Finance Committee held 18:00hrs Tuesday, 29 November 2022, in the Curlew Centre Bridge Room, Sutton Bridge.
Present: Cllr Booth, Cllr Bruch, Cllr Goodwin, Cllr Scarlett (chair), Cllr York, Mr R Smith (clerk), Mrs K Croxford (admin assistant).
Absent: Cllr Brewis.
22.165. Apologies received from Cllr Brewis.
22.166. Cllr Bruch declared an interest in agenda item 10 approval of Men’s shed grant application, as he reviews the groups accounts.
22.167. It was resolved to approve the minutes of the meeting held 25 October 2022.
22.168. It was resolved to recommend approval of the October cash book and bank reconciliation.
22.169. It was resolved to recommend approval for payments to 29 November 2022 as below. Cllr Goodwin and Cllr York agreed to authorise bank payments.
| Payee | Detail | Net£ | VAT£ | Total£ |
| Talk Talk | Calss & Broadband | 36.50 | 7.30 | 43.80 |
| Adobe Acrobat | Clerk Adobe Subscription | 12.64 | 2.53 | 15.17 |
| Adobe Acrobat | Admin Adobe Subscription | 16.64 | 3.33 | 19.97 |
| The Curlew Centre | Room Hire October | 82.50 | 82.50 | |
| Mrs K Croxford | Home Office Allowance | 10.00 | 10.00 | |
| Mrs K Croxford | Flashing Beacon Light | 32.49 | 6.50 | 38.99 |
| Ridge & Partners | Interim Fees | 3000.00 | 600.00 | 3600.00 |
| Heronwood | Parish Grass Cutting October | 244.00 | 244.00 | |
| Heronwood | Garden of Rest Grass Cutting | 130.00 | 130.00 | |
| Heronwood | LCC Picnic Area Grass Cutting | 25.00 | 25.00 | |
| Heronwood | Highways Grass Cutting | 180.00 | 180.00 | |
| Lincs Pension Fund | WYPF Pension Contributions | 1,205.46 | 1,205.46 | |
| Staff | Salaries | 3,338.47 | 3,338.47 | |
| XBM | Photocopier 18th Oct - 21st Nov | 11.13 | 2.23 | 13.36 |
| Cloud Next | SuttonBridge-pc.gov.uk domain | 110.00 | 22.00 | 132.00 |
| Cozens UK Ltd | Christmas Motifs Installation | 1,050.00 | 210.00 | 1,260.00 |
| SMC Ltd | Pavilion Monthly Legionella | 140.00 | 28.00 | 168.00 |
| LCC | Christmas Lights Licence | 350.00 | 350.00 | |
| Mr R Smith | Home Office Allowance | 26.00 | 26.00 | |
| Mr R Smith | Travel Expenses | 60.75 | 60.75 | |
| Total | 10,061.58 | 881.89 | 10943.47 |
22.170. Delegated expenditure (excl. VAT): none.
22.171. Receipts since last meeting: bank interest £127.64; FBT rent £1,745.00; VAT refund £1,165.22. SHDC litter picking grant: £1,260.00; LCC picnic site maintenance £835.00; allotments £12.00; burials £400.00.
22.172. It was resolved to defer any recommendation on the budget 2023/24 to the next meeting.
22.173. Noting that bank balances stood at £281,242.99, it was resolved to open the following accounts:
01. Cambridge Building Society Council Account with an initial deposit of £80,000.
02. Depending on eligibility and in order of preference open with an initial £80,000 deposit either:
i. Hinkley and Rugby Building Society 30-day notice account; or
ii. Lloyds Bank 32-day notice account; or
iii. The Co-operative Bank 35-day notice account.
03. A CCLA Public Sector Deposit Fund with an initial deposit of £80,000.
04. It was resolved that the clerk should maintain appropriate balances in the TSB Current and Instant Access accounts (£5,000.00 & £40,000.00 respectively).
22.174. It was noted that the Mad Hatter’s group had withdrawn its grant application.
22.175. It was resolved to recommend approval of a grant application from the Men’s shed for £1,000.00, as a contribution towards a joint local Parish Council Flower Parade float, as previously resolved by the Parish Council 22.175.09.ii
22.176. It was resolved to move into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2).
22.177. Quotes for works [confidential, commercial negotiations].
01. It was noted that a Christmas event on the village green would not go ahead this year.
02. Following a recent report and quote given on the pavilion drains, it was resolved to defer the matter until the future of the new pavilion was known.
22.178. It was resolved to recommend approval of the amended Salaries Budget 2023/24 rev.1.
There being no other business, the chair closed the meeting at 18:54 hrs.