30 August 2022 Finance Committee
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Minutes of the meeting of the Finance Committee held 18:00hrs Tuesday, 30 August 2022, in the Curlew Centre Diamond Hall, Sutton Bridge.
Present: Cllr Brewis, Cllr Bruch, Cllr Goodwin, Cllr Scarlett (chair), Cllr York, Mr R Smith (clerk), Mrs K Croxford (admin assistant).
Absent: Cllr S Booth
22.123. Apologies were received from Cllr S Booth.
22.124. Cllr Bruch declared an interest in the payment to The Curlew Centre, being a member of the Curlew Centre Committee.
22.125. It was resolved to approve the minutes of the Finance Committee meeting held 26 July 2022.
22.126. It was resolved to recommend approval of the July cash book and bank reconciliation.
22.127. It was resolved to recommend approval for payments to 30 August 2022 as below. Having declared an interest Cllr Bruch abstained from approval of the payment to the Curlew Centre. Cllr York and Cllr Scarlett agreed to authorise bank payments.
| Payee | Detail | Net £ | VAT £ | Total £ |
| TalkTalk | Calls & Broadband | 36.50 | 7.30 | 43.80 |
| Bridge Hardware | Combination Padlock | 25.00 | 5.00 | 30.00 |
| Heronwood | Parish Grass Cutting | 244.00 | 244.00 | |
| Heronwood | Garden of Rest Grass Cutting | 130.00 | 130.00 | |
| Heronwood | Highways Grass Cutting | 180.00 | 180.00 | |
| Adobe Acrobat | Adobe Acrobat Subscription | 12.64 | 2.53 | 15.17 |
| Adobe Acrobat | Adobe Acrobat Subscription | 12.64 | 2.53 | 15.17 |
| Microsoft | Email Subscriptions | 594.00 | 118.80 | 712.80 |
| Mrs K Croxford | Blacks Bags | 17.01 | 3.40 | 20.41 |
| Mrs K Croxford | Concrete Posts | 99.45 | 19.89 | 119.34 |
| Mrs K Croxford | Poppy Wreaths | 51.00 | 51.00 | |
| Mrs K Croxford | Postage | 32.64 | 32.64 | |
| Mr D Borkertas | Home Electric Allowance | 8.00 | 8.00 | |
| PKF Littlejohn | External Audit | 400.00 | 80.00 | 480.00 |
| The Curlew Centre | Room Hire 5th & 12th July | 60.00 | 60.00 | |
| Mrs K Croxford | Home Office Allowance | 10.00 | 10.00 | |
| APJ Electrical Ltd | Pavilion Water Heater | 200.00 | 200.00 | |
| SSE | Electricity 09 July-08 August 2022 | 174.32 | 8.71 | 183.03 |
| Mrs K Croxford | Fence Wall Spikes | 5.82 | 1.17 | 6.99 |
| H M Land Registry | Tom's Wood Title Register | 3.00 | 3.00 | |
| ICO | Data Protection Fee | 35.00 | 35.00 | |
| Staff | Salaries | 2,479.14 | 2,479.14 | |
| Lincs Pension Fund | WYPF Pension Contributions | 816.82 | 816.82 | |
| XBM | Photocopier 19/07/22 - 09/08/22 | 17.38 | 3.48 | 20.86 |
| Mr R Smith | Home Office Allowance | 26.00 | 26.00 | |
| Mr R Smith | Travel Expenses | 6.75 | 6.75 | |
| Savills | Land Rent | 835.00 | 835.00 | |
| SHPVCS | Parish Voluntary Car Scheme | 1,249.00 | 1,249.00 | |
| Total | 7,761.11 | 252.81 | 8,013.92 |
22.128. Delegated expenditure was noted (excl. VAT): black bags £17.01; postage £32.64; Tom’s Wood Title Register £3.00.
22.129. Receipts were noted: Garden of Rest £500.00; Allotments £28.00; bank interest £139.45.
22.130. It was noted that the notice of conclusion of audit and external auditor’s report and certificate for y/e 31 March 2022 had been received and that there were no matters raised by the external auditors giving cause for concern. The documents had been published on the Council’s website.
22.131. The automatic renewal of the Parish Council’s long term insurance policy with BHIB ending 01 October 2023 at a cost for the year of £1,615.07 (+1.8% yr./yr.) was noted.
22.132. It was noted that the purchase of approved Speed Indication Devices (SIDs) was still awaiting approval from LCC to affix the signs to its streetlights.
22.133. It was noted that following receipt of the Memorial Park tree report, quotes were being sought.
22.134. There were no grant applications.
22.135. It was resolved to move into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2)
22.136. A quote to replace the vandalised waste bin at the carpark @ £394.42 excl. VAT was noted. A further quote from a local manufacturer was still awaited. It was resolved to defer the matter, including whether to make an insurance claim, until the next meeting.
22.137. Receipt of a response from LALC about the payment of mobile phone expenses was noted. It was resolved for future payments to be made through payroll and for appropriate adjustments to the accounts to be made.
22.138. It was resolved to approve a quote for the repair of the electric utility vehicle @ £344.91 + VAT.
There being no other business, the chair closed the meeting at 18:30 hrs.