25 January 2022 Finance Committee
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Minutes of the meeting of the Finance Committee held 18:00hrs Tuesday, 25 January 2022, held in the Curlew Centre Diamond Hall, Sutton Bridge.
Present: Cllr S Booth, Cllr Brewis, Cllr Bruch, Cllr Davies, Cllr Goodwin, Cllr Scarlett, Mr R Smith (clerk), Mrs K Croxford (admin assistant).
Absent: Cllr York
22.001. Apologies Cllr York
22.002. Cllr Scarlett declared an interest in agenda item 12.III in that the contractor had undertaken private work on her behalf
22.003. It was resolved to approve the minutes of the meeting held 14 December 2021 as an accurate record.
22.004. It was resolved to approve the December bank reconciliation and cash book
22.005. It was resolved to recommend for approval payments to 25 January 2022 set out in the table below. Cllr Brewis abstained from voting due to his involvement with Sutton Bridge Fund Raisers for the Christmas Lights. Cllr Goodwin and Cllr Scarlett to undertake bank payments.
| Payee | Detail | Net £ | VAT £ | Total £ |
| XBM | Photocopier payment | 53.33 | 10.66 | 63.99 |
| Unity Trust | Service Charge Oct- Dec 2021 | 18.00 | 18.00 | |
| Talk Talk | Calls & Broadband | 34.00 | 6.80 | 40.80 |
| Mad Hatters | Grant Application | 500.00 | 500.00 | |
| SMC | Pavilion Monthly Water Monitoring | 60.00 | 12.00 | 72.00 |
| Cozens | Purchase & Supply Additional Motifs | 5,985.00 | 1,197.00 | 7,182.00 |
| Cozens | Christmas Lights call out | 300.00 | 60.00 | 360.00 |
| Cozens | Installation of 21 Column Motifs | 1,050.00 | 210.00 | 1,260.00 |
| SSE | Pavilion Electricity 21/10- 30/11/21 | 108.33 | 5.41 | 113.74 |
| Mrs K Croxford | Adobe Acrobat Montly Subscription | 12.64 | 2.53 | 15.17 |
| Mrs K Croxford | Travel Expenses | 1.44 | 1.44 | |
| Mrs K Croxford | Mobile Telephone | 8.33 | 1.67 | 10.00 |
| Mrs K Croxford | Home Allowance | 10.00 | 10.00 | |
| Mrs K Croxford | Black Bags Outside Operative | 15.66 | 3.13 | 18.79 |
| Mrs K Croxford | Black Bags - Outside Operative | 15.75 | 3.15 | 18.90 |
| Mr D Borkertas | Home Electric Allowance | 8.00 | 8.00 | |
| Staff | Salaries | 2,424.20 | 2,424.20 | |
| LCC | WYPF Pension Scheme | 801.81 | 801.81 | |
| Clerk | Home Office Allowance - January | 26.00 | 26.00 | |
| Clerk | Mobile phone - January | 8.33 | 1.67 | 10.00 |
| Clerk | Travel Expenses to 19/01/22 | 7.65 | 7.65 | |
| Clerk | Adobe subscription | 8.42 | 1.69 | 10.11 |
| SHDC | Election Recharge | 3,228.47 | 3,228.47 | |
| LALC | AGM Attendance | 55.00 | 11.00 | 66.00 |
| Mr D Large | Reinstate Gateway Sign | 55.00 | 55.00 | |
| Mr D Large | Sir Peter Scott - Tree Maintenance | 200.00 | 200.00 | |
| Total | 14,995.36 | 1,526.71 | 16,522.07 |
22.006. Delegated expenditure included in the table above for black bags @ £31.41 + VAT was noted.
22.007. The following receipts were noted: bank interest £70.63; Garden of Rest £600.00; Wayleave £193.02
22.008. It was resolved to recommend acceptance of the 3rd Quarter budget review with budget transfers as circulated.
22.009. Budget 2022-23
01. A proposal to increase the precept by 7.5% on the previous year was rejected.
02. It was resolved to recommend approval of the draft budget 2022-2023 rev. 1, as circulated. It was recommended that the included three-year forecast should be further discussed early in the new financial year.
22.010. It was resolved to set the precept requirement for 2022-23 at £70,033.
18:45hrs Cllr M Booth joined the meeting as an observer
22.011. There were no grant applications to consider.
22.012. It was resolved on moving into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2)
22.013. Quotations for works
01. It was resolved to proceed with quote @ £60.00 to repair the ‘Story of the Fens’ sign
02. Subject to any alternative quotes received, it was resolved to accept the quote to service the electric utility vehicle @ £520.00 for two services.
03. It was resolved to proceed with the quote for the mole pest control in the Memorial Park up to the value of £15.00 per hole.
22.014. Little Sutton Parish Meeting’s financial contributions to services
The clerk declared an interest in this item, as his wife was clerk to Little Sutton Parish Meeting.
01. It was resolved to recommend to full Council a charge to Little Sutton Parish Meeting for £100 p.a. as contribution to the maintenance and upkeep of the Parish Council’s Garden of Rest. This would allow Little Sutton residents, as included in the electoral register, to be treated as though residents of Sutton Bridge in relation to the Garden of Rest.
02. It was resolved to accept a £15 p.a. contribution from Little Sutton Parish Meeting towards the two Sutton Bridge Garden Waste collections paid for by the Parish Council and as organised by County Cllr Tyrrell.
There being no other business, the meeting closed at 18:58hrs.