31 May 2022 Finance Committee
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Minutes of the meeting of the Finance Committee held 18:00hrs Tuesday, 31 May 2022, in the Curlew Centre Diamond Hall, Sutton Bridge.
Present: Cllr S Booth, Cllr Brewis, Cllr Bruch, Cllr Goodwin, Cllr Scarlett (chair), Cllr York, Mr R Smith (clerk), Mrs K Croxford (admin assistant).
Absent: Cllr Davies.
22.067. Apologies were received from Cllr Davies
22.068. Declarations of disclosable pecuniary or other interests.
22.069. It was resolved to approve the minutes of the meeting held 26 April 2022.
22.070. It was resolved to approve the April bank reconciliation and cash book
22.071. It was resolved to recommend approval for payments to 31 May 2022 as below. Cllr Goodwin and Cllr Scarlett agreed to undertake bank payments.
| Payee | Detail | Net £ | VAT £ | Total £ |
| Microsoft | Office 365 Subscription x 2 | 225.60 | 45.12 | 270.72 |
| Bullfinch | Jubilee Beacon | 490.00 | 98.00 | 588.00 |
| TalkTalk | Calls & Broadband | 36.24 | 7.25 | 43.49 |
| SSE | Pavilion Electricity 5/4- 10/5/22 | 196.92 | 9.84 | 206.76 |
| Mr D Borkertas | Home Electric Allowance May | 8.00 | 8.00 | |
| AM Grab Services | Green Waste Collection 30/04/22 | 380.00 | 380.00 | |
| Simply Chill | MP Pest Control | 160.00 | 160.00 | |
| Mrs K Croxford | Travel expenses | 1.62 | 1.62 | |
| Mrs K Croxford | May Home Allowance | 10.00 | 10.00 | |
| Mrs K Croxford | Mobile phone contribution May | 8.33 | 1.67 | 10.00 |
| Mrs K Croxford | Adobe subscription April | 12.64 | 2.53 | 15.17 |
| Mrs K Croxford | Adobe subscription May | 12.64 | 2.53 | 15.17 |
| Mrs K Croxford | Expenses Black Bags | 15.75 | 3.15 | 18.90 |
| Mrs K Croxford | Expenses Black Bags | 23.17 | 4.63 | 27.80 |
| Mrs K Croxford | Mrs K Croxford Mouse mat | 1.66 | 0.33 | 1.99 |
| Mrs K Croxford | Mrs K Croxford Batteries | 2.91 | 0.58 | 3.49 |
| Complete Weed Control | Weed Control MP | 95.00 | 19.00 | 114.00 |
| Complete Weed Control | Weed Control Garden of Rest | 90.10 | 18.02 | 108.12 |
| Shelter Maintenance | Refurbishment of Bus Shelter | 1,250.00 | 250.00 | 1,500.00 |
| BHIB | Electric Vehicle Insurance | 231.84 | 231.84 | |
| Heronwood | Parish Grass Cutting | 244.00 | 244.00 | |
| Heronwood | Garden of Rest Grass Cutting | 130.00 | 130.00 | |
| Heronwood | Highways Grass Cutting | 180.00 | 180.00 | |
| Heronwood | LCC Picnic Area Grass Cutting | 18.00 | 18.00 | |
| Mr R Smith | PCSpecialist Laptop | 1,346.67 | 269.33 | 1,616.00 |
| Mr R Smith | PCSpecialist Laptop | 1,338.33 | 267.67 | 1,606.00 |
| Mr R Smith | Councillor & staff ID Cards x1 | 8.00 | 1.60 | 9.60 |
| Mr R Smith | Adobe subscription | 12.64 | 2.53 | 15.17 |
| Mr R Smith | Home office allowance | 26.00 | 26.00 | |
| Mr R Smith | Mobile phone contribution | 8.33 | 1.67 | 10.00 |
| Mr R Smith | Mileage | 11.70 | 11.70 | |
| Staff | Payroll | 2,430.38 | 2,430.38 | |
| LCC | WYPF Pension Contributions | 816.82 | 816.82 | |
| Whitelightning | Jubilee Pyrotechnics | 2,000.00 | 400.00 | 2,400.00 |
| Leenie Jayne | Jubilee Vocalist | 300.00 | 300.00 | |
| NSS | Jubilee Disco | 400.00 | 80.00 | 480.00 |
| XBM LTD | Photocopier 21/04/22-17/05/22 | 7.78 | 1.56 | 9.34 |
| Kwik Signs | Jubilee Banners | £ 225.00 | £ 45.00 | 270.00 |
| LiftSafe Ltd | Utility Vehicle Service | 295.00 | 59.00 | 354.00 |
| Total | 13,051.07 | 1,591.01 | 14,642.08 |
22.072. Delegated expenditure was noted (excl. VAT): black bags £38.92; mouse mat £1.66; batteries £2.91.
22.073. Receipts were noted: bank interest £77.30; VAT reclaim £1,730.78; garden allotment rent £392.00 farm business rent £2,731.85; burial interment £400.00, ashes interment £950.00 LCC Picnic Area reclaim £835.00. Total £7,116.93.
22.074. It was resolved to recommend that a review of the Football Club’s (SBUFC) pavilion & pitch fees for 2023/24 took place in January 2023.
22.075. It was resolved to recommend that cemetery fees remain unchanged, as the Parish Council had previously resolved 29 March 2022, minute 22.071.
22.076. It was resolved to recommend that the Garden Allotment Committee review garden allotment fees prior to making a recommendation to full council.
22.077. It was resolved to keep document fees unchanged as currently published on the website.
22.078. It was resolved to recommend approval for continuing the following subscriptions.
01. National and Lincolnshire Association of Local Councils (NALC & LALC) @ £754.47 p.a.
02. The Society of Local Council Clerks (SLCC) on behalf of the clerk @ £289.00 p.a.
03. Institute of Cemetery and Crematorium Management (ICCM) @ £95.00 p.a.
04. Information Commissioner’s Office Data Protection Registration @ £35.00 p.a.
05. Microsoft 365 Business Standard two-user subscription @ £225.60 p.a.
06. Microsoft 365 Business Basic eleven-user subscription @ £501.60 p.a.
07. Adobe Acrobat Pro two-user subscription @ £303.36 p.a.
08. Parish On-line Mapping @ £0.00 (included with BHIB insurance).
09. Domain – suttonbridge-pc.gov.uk @ £55.00 p.a.
10. Domain - suttonbridgeparishcouncil.co.uk @ £11.99 p.a.
22.079. There were no grant applications.
22.080. It was resolved on moving into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2)
22.081. It was resolved to recommend the purchase and installation of one battery-operated reactive sign with two brackets at a cost of £2,200.00 + VAT.
22.082. It was resolved to recommend an assessment of the trees in the Memorial Park @ £690 + VAT and delegate to the clerk up to £50.00 for the fixing of the tags on the trees. It was recommended that the next two-year’s assessments be undertaken by the LCC’s arboricultural officer.
22.083. It was resolved to recommend that further quotes be obtained for the repair of the roadway at the Wright’s Lane allotments
22.084. There being no other business, the meeting closed at 18:30 hrs.