22 April 2025 Council Meeting Agenda
Sutton Bridge Parish Council Meeting
Summons & Agenda
Notice is hereby given, and all members of the Council are asked to attend a meeting of the Parish Council at 19:00hrs Tuesday, 22 April 2025 in the Bridge Room, The Curlew Centre, Sutton Bridge.
C Smith
Clerk
14 April 2025
AGENDA
1.To note members’ attendance and to receive apologies for absence.
2.To receive declarations of disclosable interests and to consider requests for dispensation.
3.To receive representations from members of the public
4.To approve the minutes of the meeting held Tuesday, 25 March 2025.
5.To receive any police matters.
6.To receive the chair’s report.
7.To receive the clerk’s report / outstanding matters not on the agenda.
8.To receive reports from District and County Council Councillors.
i.County Cllr J Tyrell
ii.District Cllrs Booth and Brewis
9.Financial matters.
i.To approve the March 2025 cash book and bank reconciliation.
ii.To approve payments to 22nd April 2025 and note the two members authorising bank payments.
iii.To approve the asset register as at 31 March 2025
iv.To receive the year end summary of accounts and budget report and approve the year end accounts
v.To receive the internal auditor’s report for 2024/25 and to resolve on recommendations.
vi.To receive the annual internal audit certificate 2024/25 (AGAR page 3 of 6).
vii.Considering each statement in turn, to agree and approve responses to the annual governance statement 2024/25 (AGAR page 4 of 6).
viii.To approve the annual accounting statements 2024/25 (AGAR page 5 of 6).
ix.To approve the dates for the period for the exercise of public rights (recommended dates Tuesday 3rd June – Monday 14th July)
x.To consider the subscription to LALC and the Annual Training Scheme
10.To receive an update on the PlayZone funding and consider how best to raise the match funding required for the project, including fundraising and loan options.
11.To receive an update on the Emergency Plan from the Sutton Bridge Community Emergency Response Team
12.To receive feedback on the recent Cllr open surgeries and note the date and time of the next meeting.
13.To consider recent correspondence
14.To consider making a comment on planning applications submitted to South Holland District Council
15.To note South Holland District Council planning decisions.
16.To receive Committee Reports
01.New Pavilion Committee – to receive an update on the Pavilion Project
02.Events – update on plans for VE80 May 8th 2025 commemoration
17.To receive any outside body representative reports.
18.To receive representations from members of the public – second session
19.To resolve to move into closed session [Public Bodies (Admission to Meetings) Act 1960 s.1(2).]
20.To Consider quotes for works (confidential terms of tenders, proposals in negotiations)
i.Any late received quotes
21.To consider confidential staffing & administration matters and to resolve appropriately.