27 October 2020 Finance Committee
Minutes of the meeting of the Finance Committee held 6pm Tuesday, 27 October 2020, via remote attendance.
Present: Cllr. Brewis, Cllr. Goodwin, Cllr. Scarlett, Cllr. York, Mr R. Smith (clerk), Mrs K Croxford (admin. assistant).
20.069 Apologies for absence
Apologies were noted from Cllr. S Booth
20.070 To receive declarations of interests and/or consider any dispensations
There were no declarations
20.071 To agree the minutes of the finance meeting held on 29 September 2020
It was resolved to approve the minutes of the meeting held 29/09/2020.
20.072 To resolve to agree the September bank reconciliation and cash book
It was resolved to accept and sign off the September bank reconciliation and cash book
20.073 To resolve to agree the October payroll
It was resolved to accept and sign off the October payroll
20.074 To examine and approve supplier payments to 27 October 2020 as below:
It was resolved to approve payments, including late payments, as below and to appoint Cllr Brewis and Cllr Scarlett to undertake BACS payments (BP).
Table 1: payments to October 2020
| Payee | Detail | Net £ | VAT £ | Total £ |
| Unity Trust Bank | Quarterly Bank Charges | 18.00 | 18.00 | |
| ICO | Data Protection Registration | 35.00 | 0.00 | 35.00 |
| TSB | Service charge | 0.00 | 0.00 | 0.00 |
| Talk Talk | Calls & Broadband | 26.95 | 5.39 | 32.34 |
| XBM LTD | Photocopier C/N 22/08-21/09 | 0.06 | 0.01 | 0.07 |
| Anglian Water WAVE | Water charges Pavilion | 15.93 | 0.00 | 15.93 |
| Mr D Large | Pavilion drainage repairs | 140.00 | 0.00 | 140.00 |
| Heronwood | Parish Grass Cutting 11/09 & 25/09 | 220.00 | 0.00 | 220.00 |
| Heronwood | Highways Grass Cut | 160.00 | 0.00 | 160.00 |
| Heronwood | LCC Picnic Area Grass Cut | 30.00 | 0.00 | 30.00 |
| Heronwood | Cemetery Grass Cut | 130.00 | 0.00 | 130.00 |
| Sutton Bridge Community Larder | S137 Grant | 1,000.00 | 0.00 | 1,000.00 |
| Mr R Smith | Travel | 3.15 | 0.00 | 3.15 |
| Mr R Smith | Adobe Acrobat monthly subscription | 12.64 | 2.53 | 15.17 |
| Mr R Smith | Zoom meetings monthly subscription | 11.99 | 2.40 | 14.39 |
| Mr R Smith | Mobile telephone - September | 8.33 | 1.67 | 10.00 |
| Mrs K Croxford | Travel | 8.37 | 0.00 | 8.37 |
| Mrs K Croxford | Adobe Acrobat monthly subscription | 12.64 | 2.53 | 15.17 |
| Mrs K Croxford | Mobile telephone - September | 8.33 | 1.67 | 10.00 |
| Staff | Salaries | 2,042.00 | 0.00 | 2,042.00 |
| Lincs Pension Fund | Pension Scheme | 801.81 | 0.00 | 801.81 |
| Ges Water Ltd | Water Testing Pavilion October 2020 | 140.00 | 28.00 | 168.00 |
| Total | 4,825.20 | 44.20 | 4,869.40 |
20.075 To note any delegated expenditure as reported by the clerk.
It was resolved to recommend the following delegated expenditure:
i £140 to locate drain and fix problems at the Pavilion, as above (excludes drain cover)
ii An order had been issued @ £250.00 for the demolition and removal of a tin shed on Wright’s Lane farm holding
iii An order had been issued @ £150 to make safe and remove storm damaged branches in the Memorial Park
20.076 To note receipts: bank interest £117.28; burial ground fees; £50.00; garden allotment rent £135.00.
Receipts were noted
20.077 To consider applications for grants as allowable under LGA 1972 S.137
There were no grant applications to consider.
20.078 To resolve on moving into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2)
It was resolved to move into closed session
20.079 To consider the grass cutting contract for 2021
It was resolved to recommend accepting the quotation from the current contractors to undertake the Parish Council’s grass cutting requirements for 2021.