29 September 2020 Finance Committee
Minutes of the meeting of Sutton Bridge Parish Council held 7pm Tuesday, 29 September 2020 via remote attendance.
Present: Cllr. Scarlett (chair), Cllr. S Booth, Cllr. Brewis, Cllr. Goodwin, Cllr. York, Mr R. Smith (clerk), Mrs K Croxford (admin. assistant).
20.052 To elect a chair
It was resolved to elect Councillor Scarlett as chair of the Finance Committee.
20.053 Apologies for absence
There were no apologies
20.054 To receive declarations of interests and/or consider any dispensations
There were no declarations
20.055 To agree the minutes of the finance meeting held on 25 August 2020
It was resolved to approve the minutes of the meeting held 25/08/2020 as an accurate record.
20.056 To resolve on moving into closed session on grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act
It was resolved to move into closed session
20.057 To consider the new NJC pay scales applicable from 1 April 2020 and to resolved on a recommendation to full Council.
It was resolved to recommend adopting and implement NJC pay scales applicable to the Clerk and Administration Assistant backdated to the 1 April 2020
20.058 To resolve to agree the September payroll, the August bank reconciliation, and the August cash book.
It was resolved to accept and sign off September payroll, the August bank reconciliation, and cash book.
20.059 To examine and approve supplier payments to 29 September 2020 as below:
It was resolved to approve payments, including late payments, as below and to appoint Cllr Brewis and Cllr Scarlett to undertake BACS payments (BP).
| Payee | Detail | Net £ | VAT £ | Total £ |
| Talk Talk | Calls & Broadband | 26.95 | 5.39 | 32.34 |
| XBM | Photocopier 22/7/20-21/08/20 | 0.68 | 0.14 | 0.82 |
| XBM | Photocopier CN 22/07/20-21/08/20 | -0.95 | -0.19 | -1.14 |
| XBM | Photocopier 22/08/20 - 21/09/20 | 2.88 | 0.58 | 3.46 |
| XBM | Photocopier CN 22/08/20- 21/09/20 | -2.88 | -0.58 | -3.46 |
| PKF Littlejohn | External Auditor | 300.00 | 60.00 | 360.00 |
| Anglian Water | Toilet Block Water Rates 16/03- 05/09 | 75.61 | 4.51 | 80.12 |
| Mr D Large | Cemetery Grounds Maintenance | 45.00 | 45.00 | |
| Mr D Large | Cemetery Repairs & Maintenance | 115.00 | 115.00 | |
| Mr D Large | New bin fixing West Bank picnic area | 30.00 | 30.00 | |
| Mr D Large | Memorial Park tree works | 735.00 | 735.00 | |
| Heronwood Landscapes | PC Grass Cutting 14/08 & 28/08 | 220.00 | 220.00 | |
| Heronwood Landscapes | Highways 2 cuts | 160.00 | 160.00 | |
| Heronwood Landscapes | LCC Picnic Area 2 cuts | 30.00 | 30.00 | |
| Heronwood Landscapes | Cemetery Grass Cut 2 cuts | 130.00 | 130.00 | |
| The Curlew Centre | Office Rent | 1,000.00 | 1,000.00 | |
| Savills | Land Rent 25/03/20- 28/09/20 | 835.00 | 835.00 | |
| Mr R Smith | Travel Expenses | 15.30 | 15.30 | |
| Mr R Smith | Adobe Acrobat Subscriptions | 12.64 | 2.53 | 15.17 |
| Mr R Smith | Zoom Meetings monthly subscriptions | 11.99 | 2.40 | 14.39 |
| Mr R Smith | Mobile telephone September | 8.33 | 1.67 | 10.00 |
| Mr R Smith | SLCC | 210.75 | 210.75 | |
| Mrs K Croxford | Travel Expenses | 6.84 | 6.84 | |
| Mrs K Croxford | Bin Straps | 3.50 | 0.70 | 4.20 |
| Mrs K Croxford | Refuse Bags | 21.04 | 4.21 | 25.25 |
| Mrs K Croxford | Hand Sanitiser & Masks | 11.97 | 11.97 | |
| Mrs K Croxford | Postage | 21.80 | 21.80 | |
| Mrs K Croxford | Mobile telephone September | 8.33 | 1.67 | 10.00 |
| Staff | Salaries | 2,435.44 | 2,435.44 | |
| Lincs Pension Fund | Pension Scheme | 910.28 | 910.28 | |
| HMRC | Tax & NI 06/07/20-05/10/20 | 1,732.63 | 1,732.63 | |
| BHIB Ltd | Council Insurance | 1,547.20 | 1,547.20 | |
| Npower | Pavilion Electricity | 106.48 | 5.32 | 111.80 |
| Tyrrell Contractors Ltd | Car park drainage works | 5,000.00 | 1,000.00 | 6,000.00 |
| Total | 15,766.81 | 1,088.35 | 16,855.16 |
20.060 To note receipts: bank interest £124.78; burial ground fees; £1150.00; allotment rent £36.75; Highways grass cutting payment £1008.17
Receipts were noted
20.061 To note delegated expenditure by the clerk
The delegated expenditure for £735.00 for storm damage trees in the Memorial Park were noted
20.062 To consider grant applications.
Cllr York declared an interest as a member of the Sutton Bridge Food Bank and did not vote.
It was resolved to approve £1000.00 grant application to the Sutton Bridge Food Bank
20.063 To note decision on insurance renewal
It was noted that that the chairman in consultation with the clerk had appointed new insurance brokers BHIB.
20.064 To consider quotes for the upkeep and maintenance of Parish Council assets.
I. It was resolved to approve quote to tidy up storm damage trees at £160.00
II. It was resolved to approve quote for Play Area inspection at £100.00 plus VAT
III. It was resolved to approve quote for Legionella risk assessment at £375.00 plus VAT
IV. It was resolved to approve quote for Quarterly temperature monitoring and Legionella water sampling at £560.00 plus VAT
20.065 To consider the purchase of a user licence for Adobe Acrobat Pro DC at £12.64 + VAT per month.
It was resolved to recommend purchase of a user licence for Adobe Acrobat Pro DC at £12.64 plus VAT per month.
20.066 To consider allowing the Council’s photocopier to be moved to the clerk’s home address while current Government Covid-19 guidance continues to recommend working from home.
It was resolved to recommend Council’s photocopier is moved to the clerk’s home address.
20.067 To consider the appropriateness of acting on any Council agreements affected by current Government Covid-19 guidance or restrictions
It was resolved to recommend continuing acting on Council agreements during the Government Covid -19 restrictions and investigate discounts available for telecommunications connections
20.068 To set time and date of next meeting
It was resolved to hold the next meeting of the Finance Committee 6pm, Tuesday 27 October 2020, via remote attendance
There being no other business, the meeting closed at 6.45 pm.