25 September 2025 Pavilion Committee
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DRAFT
Minutes of a meeting of the New Pavilion Committee held 19:00hrs, Thursday, 25 September 2025, in the Bridge Room at the Curlew Centre, Sutton Bridge.
Present: Cllr D Cook, Cllr M Middleton, Cllr S McLaughlin.
Co-opted non-voting members Mr D Earth, Mr D Wall.
Mrs C Smith (Clerk)
25.041. Apologies were received from Cllr A Scarlett and Mrs V Smith.
25.042. There were no declarations of interest or requests for dispensation.
25.043. There were no members of the public present
25.044. It was resolved to approve the minutes of the meeting held on 19 August 2025, these were signed by the Chair.
25.045. Playzone Project
01. Cllr McLauglin reported that the Letter of Intent and acceptance of the Football Foundation grant had been signed off. The project was now in the final stages of design and planning. It was expected that the build would be complete in May/June 26. It was hoped that some of the build and actions could be brought forward and this would meet the requirements of the UKSPF grassroots funding. Saul Farrow from SHDC was overseeing the timetable to ensure that these deadlines were met.
02. The group discussed the trees that would be delivered in November to form the hedge at the back of the playzone and pavilion. it was agreed that these could not be planted before the build as they would not survive. It was suggested that they be heeled in at the allotments until ready for planting.
25.046. Pavilion Project
01. Cllr Middleton reported that following the Parish Council decision to seek a loan for the project she had been in contact with a professional fundraiser. He had confirmed that there was no large funds available at the moment for capital sports projects and that a loan may be the only way to get this built in the near future. The loan would be from HM Treasury.
02. Outline Planning was discussed and it was agreed that the application would be for the changing area, kitchen and club room only. A space would be left between the pavilion and playzone should an extension be required at a later date.
03. Public consultation for the loan would need to be undertaken, it was resolved that Cllrs Middleton and McLaughlin with Mr Wall would draft a leaflet to be delivered to all households inviting them to a meeting to receive a presentation on the project. Clr McLaughlin would coordinate delivery of the leaflet..
04. Temporary accommodation for changing was discussed – the clerk reported that the seller in Scotland had not responded to enquires about the cabin reserved. A further email and telephone call had been made. This would be followed up again and Mr Wall would also try to make contact.
05. The process for advertising the contract for the Pavilion build was discussed as the job would need to be advertised on the governments contract finder website to meet legal requirements of procurement in the public sector.
The chair closed the meeting at 20:50 hrs.