Minutes 2025

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Minutes of the meeting of the Finance Committee held 14:00hrs Tuesday, 26 August 2025 in the Parish Office, Sutton Bridge.

Present: Cllr Scarlett (Chair), Cllr Middleton, Cllr Philpott, Cllr Cook, Cllr Kirby-Fox C Smith (Parish Clerk).

25.6 Election of the and vice-chair – It was resolved to elect Cllr Scarlett as chair and Cllr Kirby Fox as vice-chair for the year.

25.7 Apologies for Absence - No apologies were received as all members were present.

25.8 Declaration of Interests - There were no declarations of disclosable interests received.

25.9 Minutes of a meeting on 14 January 2025 - It was resolved to approve the minutes of the meeting held 19 November 2024. 

25.10 July Bank reconciliation and cash book Cllrs received and approved the July bank reconciliation and cash book.

25.11 Payments to August 26th 2025 - Members received the payments list and resolved to authorise payments (attached at appendix A).

25.12 Receipts since the last meeting – Cllrs noted receipts

Interest - £261.66, VAT reclaim- £1573.45, Bench Donation - £516.24, Grant (Grange wind farm) £2000

25.13 Budget Summary report - Members received the Q1 budget report previously circulated, income and expenditure figures were updated to include July and August. Budgets were noted as performing as expected and within budget with a few exceptions. It was noted that the tree budget was already spent with more work required for health and safety reasons. The funds for this would be drawn from general reserves.

The Committee discussed new budget lines that would need to be created for the PlayZone and agreed that this would have its own cost centre.

The football club contribution to costs at the Memorial field was discussed, a meeting with the Football club would be needed to look at a fair agreement for temporary and future facilities.

25.14 It was resolved to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1(2)

25.15 Ash Trees at the border of the Memorial Park – contractors had surveyed the trees and recommended that the trees be cut down by forty feet. It was resolved to accept the quote from D Large.

25.16 Fencing at Tycho Close – it was noted that only one quote had been received. It was agreed to delegate to the clerk to award the contract to the lower quote once they were received from the preferred suppliers so that the job could be scheduled as soon as possible. 

25.17 Date and Time of Next Meeting 14:00hrs 11  November 2025

There being no other business, the chair closed the meeting at 15.15 hrs.

Appendix A