Minutes 2026

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DRAFT Minutes of a meeting of the New Pavilion Committee held 19:00hrs, Tuesday, 15 September 2026, in the Bridge Room at the Curlew Centre, Sutton Bridge.

Present: Cllr Cook, Cllr M Middleton (Chair), Cllr M Philpott, Cllr Scarlett  Co-opted non-voting members Mr D Earth, Mrs V Smith, Mr D Wall. Mrs C Smith (Parish Clerk)

Members of the public: 0

26.046. Apologies – Cllr Judd, Mr Brandon-King

26.047. There were no declarations of interest or requests for dispensation. 

26.048. Public Representations – None present

26.049. It was resolved to approve the minutes of the meeting held on 21 July 2026, these were signed by the Chair.

26.050. Temporary Pavilion Facilities

01. Planning Application – The application had been submitted and a response awaited.

02. Repositioning of the slabs – it was discussed that the temporary building utility connections needed to be in the same place as that required for the new building. MM, DE and DW would liaise on where to site the temporary building with the planning area.

03. Utility Connections – DW reported that the connections for the new building would cost in the region of £84,413 – these included contingencies.

04. Moving the building – DE confirmed that as soon as the planning was received the slabs could be moved and building re-sited. Tears had offered to help move the building free of charge. It was hoped this could be done before the firework event on 5th November.

26.051. Pavilion Project 

01. MM reported that she had met with Sir John Hayes and CBK had attended a presentation on the Postal Lottery where Sir John was also present. The Postal lottery did not award grants to Parish Councils but would award to community groups like the football club. CBK had offered to make the application on behalf of the football club.

02. MM also reported that Sir John remained optimistic that he would be able to progress the project and secure funding. He confirmed that he continued to pursue lines of enquiry with the Football Foundation. MM shared the latest letter from the Football Foundation that reiterated its stance that it would not invest any further funding in Sutton Bridge given the investment that had already gone ahead in South Holland.

03. MM reported that she had received an email from Dario at Active Lincolnshire, who was continuing to gather evidence about the lack of facilities in Sutton Bridge. A meeting with Executives from Sport England to discuss the problems and tell our story would be going ahead in November. 

04. The group discussed MM’s idea to write to local businesses inviting them to a meeting and discuss promoting well-being in Sutton Bridge, how we could come together as a community. The meeting agree this is a good idea.

26.052. Edge Enquiry

01. The clerk reported that Edge had enquired about using their project manger services in the future. It was agreed that the clerk would write thanking edge for the interest but that this would not be required as there were already project managers on board within our community.

26.053. There were no Public Representations 

26.054. Date of next meeting – 20 October 2026. 

The chair closed the meeting at 20.02 hrs.