Minutes 2026

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Draft Minutes of a meeting of the New Pavilion Committee held 19:00hrs, Tuesday, 21 April 2026, in the Bridge Room at the Curlew Centre, Sutton Bridge.

Present: Cllr M Middleton (Chair), Cllr M Philpott, Cllr Scarlett. Co-opted non-voting members Mr D Earth, Mrs V Smith, Mr D Wall

Mrs C Smith (Clerk). Members of the public: 3

26.019. Apologies – Cllr McLaughlin, Mr C Brandon-King

26.020. There were no declarations of interest or requests for dispensation. 

26.021. Public Representations – No comments

26.022. It was resolved to approve the minutes of the meeting held on 18 February 2026, these were signed by the Chair.

26.023. Temporary Pavilion Facilities 

01. The clerk updated the meeting regarding the requirement of planning enforcement to apply for full planning permission for the temporary building. Cllr Middleton reported that following discussions with planning, it thought best to place the temporary building within the outline of where the new pavilion would be placed. Provision should also be   made in the application to allow for the removal of the building to a further temporary position whilst the new pavilion is built. It was agreed this would be back on the carpark. The clerk would look to submit the planning application. David E agreed to look at getting the slabs removed, if this is not possible, he would let the clerk know who would appoint a contractor.

26.024. Pavilion Project

01. Fundraising Grants –The clerk reported that Chris B-K submitted an application to the East Coast Community Fund and had drafted the Anglian Water and National Lottery Grant applications. The chair tabled correspondence from Sir John Hayes MP to the Football Foundation regarding the lack of response to his request for a meeting. Sir John continues to follow this up.  

02. Press – The Chair tabled an article from the press following a press release from Sir John highlighting the Sutton Bridge Pavilion and the struggle to get a response from the FF. The article submitted by CB-K was also noted as good awareness raising of the need for a pavilion.

03. Public Loan – the group discussed organising a public meeting but agreed that this could not be undertaken until the outcome from Sir Johns campaign was known. Costs for the project were discussed including the suggestion by the FF that it could be delivered for £150k. The recommended contractors were contacted and asked for a price but none were able to provide facilities for that sort of cost.

04. Information from prospective suppliers – the chair reported on the figures from Wernick and noted that they were due to visit the site to look at access, drainage and utilities. The contractor recommended by Andrew Wadsworth FF had offered a date to go and view one of the buildings in Coventry. It was agreed that Mary and David W would go to assess the building. Given all the information from the three contractors, including the FF recommendation the project looked like a £600-700K spend to include connections to utilities.

26.025. Public Representations – a member of the public commented that the building in Coventry should be viewed. It was also commented that the project should be as simple as possible and if a nice pavilion was built this would encourage more things to go on.

26.026. Date of next meeting – 19 May 2026

.The chair closed the meeting at 20:25. hrs.