Minutes 2026

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Minutes of a meeting of the Open Spaces, Burial and Allotments Committee held 18:00hrs, Tuesday, 30 June 2026, in the Curlew Centre Bridge Room, Sutton Bridge.

Present: Cllr Baldry, Cllr Kirby- Fox, Cllr Middleton, Cllr Philpott, Mrs C Smith (clerk), Mrs K Croxford (admin assistant). Members of the public – None 

Absent: Cllr Brewis

26.027. It was resolved to elect Cllr Kirby- Fox as chair for 2026-27.

26.028. There were no apologies.

26.029. There were no declarations received.

26.030. There were no representations from members of the public. 

26.031. It was resolved to approve the minutes of the meeting held on 21 April 2026.

26.032. It was resolved to accept the terms of reference for the committee.

26.033. Memorial Park and Car Park

i. Play Equipment Operational Inspection – The report had been circulated and was noted by the committee. The Clerk advised Members that a repair kit would be ordered to conduct repairs to the surface on the Multi Junior Play equipment. The inspection report would be forwarded to the Outside Operative to determine whether any of the identified issues within the Memorial Park can be addressed. The report would also be forwarded to SHDC in relation to the Princes Street Play Area, with a request that the identified items be considered before the area is formally handed over to the Council. 

ii. Football Target Wall - It was suggested that the Target Wall be relocated further back from its current position and reoriented to face the football pitches. The Clerk would forward a copy of the proposed plan to SBUFC for their consideration and agreement. 

iii. Potholes –It was agreed that a quotation would be obtained for the repair of the existing potholes within the car park. In addition, quotations would be sought for the resurfacing of the entire car park, enabling the Council to consider including the project within future precept budgets over the next few years.

iv. Trees – Further trees were identified by a resident as a potential problem near the Playzone. These would be investigated when the tree report had been undertaken It was resolved to accept the quote for the tree report @£710 + VAT.

26.034. Burial Ground.

i. Memorial Bench –It was agreed to meet up with the resident to discuss the proposed location of the Memorial Bench

26.035. Garden Allotments.

i. The admin assistant reported that the newly designated area of allotment land still had four plots vacant. It was agreed to contact the land agent to see if the area could be rented out to an existing tenant.

ii. The notes from the tenants meeting on the 11 June were noted. 

iii. Enquiries would be made to the District Council regarding the overgrown land adjacent to the allotment plots, and investigations would be undertaken into the apparent increase in the muntjac population.

iv. It was resolved to allow a tenant request to install an electric fence on his allotment plot, subject to suitable signage.

v. An allotment inspection was scheduled by the committee on the 19 July 2026 at 11.00am.

26.036. There was no public participation.

26.037. The next meeting was arranged for 29 September 2026. 

Chair