14 December 2021 Finance Committee
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Minutes of the meeting of the Finance Committee held 18:00hrs Tuesday, 14 December 2021, held in the Curlew Centre Diamond Hall, Sutton Bridge.
Present: Cllr S Booth, Cllr Brewis, Cllr Bruch, Cllr Davies, Cllr Goodwin Cllr Scarlett, Cllr York, Mr R Smith (clerk), Mrs K Croxford (admin assistant).
Absent: None
21.127 There were no apologies
21.128 Pecuniary or other interests and requests for dispensation.
i. Cllr York declared a pecuniary interest on the agenda item (minute 21.132) regarding payment to the Community Larder
ii. The clerk declared an interest in agenda item (minute 21.139. i) in that the contractor had undertaken private work on his behalf and agenda item (minute 21.129.v.) in that the current grass cutting contractor undertook private work on his behalf.
21.129 It was resolved to approve the minutes of the meeting held 26 October 2021 as an accurate record.
21.130 It was resolved to approve the October bank reconciliation and cash book
21.131 It was resolved to approve the November bank reconciliation and cash book
21.132 It was resolved to recommend for approval of payments to 14 December 2021 set out in the table below. The payment for the Curlew Centre office rent would be further considered by full Council. Cllr Goodwin and Cllr York to undertake bank payments.
| Payee | Detail | Net £ | VAT £ | Total £ |
| Talk Talk | Calls & Broadband November | 34.00 | 6.80 | 40.80 |
| Staff | Salaries - November | 2,383.84 | 2,383.84 | |
| LCC | WYPF Pension Scheme | 801.81 | 801.81 | |
| Talk Talk | Calls & Broadband December | 34.00 | 6.80 | 40.80 |
| A J Electrical | Pavilion Electrical Report | 180.00 | 180.00 | |
| SB Community Larder | Grant Application | 1,000.00 | 1,000.00 | |
| Mrs K Croxford | Adobe Acrobat Subscription | 12.64 | 2.53 | 15.17 |
| Mrs K Croxford | Black Bags Outside Operative | 14.99 | 3.00 | 17.99 |
| The Curlew Centre | Room Hire October 2021 | 22.00 | 22.00 | |
| Mr D Borkertas | Home Electric Nov Allowance | 8.00 | 8.00 | |
| Mrs K Croxford | Travel Expenses | 2.34 | 2.34 | |
| Mrs K Croxford | Mobile Phone | 8.33 | 1.67 | 10.00 |
| Mrs K Croxford | Home Allowance | 10.00 | 10.00 | |
| Lincs CM | Tree Work in Memorial Park | 515.00 | 103.00 | 618.00 |
| Lincs CM | Fence & Target Wall Repairs | 1,270.00 | 254.00 | 1,524.00 |
| Lincs CM | Garden of Rest Maintenance | 230.00 | 46.00 | 276.00 |
| RBL Poppy Appeal | Poppy Wreaths | 51.00 | 51.00 | |
| Mr D Large | Parish Sites Maintenance | 470.00 | 470.00 | |
| SMC Consultants | Legionella Testing Pavilion | 140.00 | 28.00 | 168.00 |
| Wave | Water Rates 6/10- 5/12 - Old toilets | 39.59 | 2.38 | 41.97 |
| Heronwood | Garden of Rest Cutting | 65.00 | 65.00 | |
| Heronwood | Parish Cutting | 110.00 | 110.00 | |
| Heronwood | Highways | 80.00 | 80.00 | |
| Heronwood | Picnic Area | 15.00 | 15.00 | |
| XBM | Photocopier | 4.06 | 0.81 | 4.87 |
| Mr D Borkertas | Home Electric Dec Allowance | 8.00 | 8.00 | |
| Mrs K Croxford | Expenses December | 18.33 | 1.67 | 20.00 |
| Mrs K Croxford | Adobe Acrobat Subscription | 12.64 | 2.53 | 15.17 |
| HMRC | Tax & NI Contributions | 2,571.89 | 2,571.89 | |
| Staff | Salaries - December | 2,449.10 | 2,449.10 | |
| LCC | WYPF Pension Scheme | 801.81 | 801.81 | |
| Mr R Smith | Expenses November | 36.58 | 1.67 | 38.25 |
| Mr R Smith | Expenses December | 34.33 | 1.67 | 36.00 |
| Mr R Smith | Adobe Acrobat Subscription | 8.42 | 1.69 | 10.11 |
| EON | Electricity 1/9- 30/12 Pavilion | 184.55 | 9.22 | 193.77 |
| Heronwood | Garden of Rest Cutting 1st Nov 21 | 65.00 | 65.00 | |
| Heronwood | Highways 1st Nov 21 | 80.00 | 80.00 | |
| Heronwood | Parish Cutting 1st Nov 21 | 15.00 | 15.00 | |
| Wave | Water Rates 7/9-6/12 Pavilion | 22.38 | 22.38 | |
| The Curlew Centre | Office Rent Jan - March 2022 | 1,000.00 | 1,000.00 | |
| Total | 14,809.63 | 473.44 | 15,283.07 |
21.133 There was no delegated expenditure.
21.134 The following receipts were noted: bank interest £143.41 (November & December); Farm Business Rent £1745.00; Garden Allotment Rent £20.00; VAT Reclaim £909.66; Burial Receipts £350.00
21.135 It was resolved to recommend deferring the decision on the precept and draft budget 2022-2023 until the January meeting. If the January meeting was cancelled, the approval of the budget would by delegated to the chairman and vice-chair in consultation with the clerk.
21.136 It was resolved to recommend approving a grant application of £500.00 to Mad Hatters to provide gifts for Father Christmas to hand out, as allowable under LGA 1972 s.137. Cllr Davies abstained.
21.137 It was resolved on moving into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2)
21.138 It was resolved to recommend renewing the 2022-23 LCC Parish agreement for urban highways grass cutting.
21.139 Quotes received were considered [confidential, as matters relate to commercial negotiations].
i. It was resolved to proceed with quote @ £50.00 to reinstate the ‘Gateway to Sutton Bridge sign’ and to cut back and tidy both sides of Sir Peter Scott Road @ £200.00
ii. It was resolved to recommend replacing the vandalised rubbish bin the car park up to the value of £600 including installation.
iii. It was resolved to recommend deferring the item to survey the boundary and peg out Wrights Lane allotment until further quotes had been received.
iv. After consideration of the quotes received for the provision of project management services for the new Pavilion build, it was resolved to recommend that the two short listed companies attend a meeting in January with Councillors to discuss their quotes in more detail, the clerk would request references of similar work they had undertaken
v. It was resolved to recommend quote for Heronwood to continue with the grass cutting, providing for two additional cuts of the Memorial Park.
There being no other business, the meeting closed at 18:43 hrs.