2021 Minutes

28 September 2021 Finance Committee

Select for downloadable / printable PDF version

Minutes of the meeting of the Finance Committee held 18:00hrs Tuesday, 28 September 2021, held in the Diamond Hall of the Curlew Centre, Sutton Bridge.

Present: Cllr S Booth, Cllr Brewis, Cllr Bruch, Cllr Davies, Cllr Scarlett (chair), Mr R Smith (clerk), Mrs K Croxford (admin. assistant), 

Absent: Cllr Goodwin, Cllr York,

21.102 Apologies were received from Cllr Goodwin & Cllr York

21.103 As a member of the Curlew Centre committee, Cllr Bruch declared an interest on the payment to the Curlew Centre (min ref 21.108).

21.104 It was resolved to approve the minutes of the meeting held 31 August 2021 as an accurate record.

21.105 It was resolved to accept and sign off the August bank reconciliation and cash book.

21.106 The renewal of the insurance agreement with BHIB insurance brokers in accordance with the long-term agreement terminating 1st October 2023 was noted.

21.107 As previously delegated to the clerk, a 3-year electrical agreement for the sports pavilion with SSE had been agreed.

21.108 It was resolved to approve all payments to 29 September 2021 set out in the table below. Cllr Scarlett and Cllr York agreed to undertake bank payments.

Payee Detail Net £ VAT £ Total £
E-ON  Pavilion Electricity         108.43     5.42       113.85
Talk Talk Calls & Broadband         34.00     6.80        40.80
Wave Water rates 6/6- 5/9 Old toilet block         40.02     2.41        42.43
CCAP Ltd  Pest removal         75.00          75.00
Anchor Inn  Propeller Service Refreshments         341.43    17.07       358.50
Complete Weed Control  Weed Control MP & Garden of Rest        170.00    34.00       204.00
Heronwood  Parish Cutting         295.00         295.00
Heronwood  Garden of Rest Cutting        130.00         130.00
Heronwood  Highways Cutting         160.00         160.00
Heronwood  Picnic Area         15.00          15.00
The Curlew Centre Office Rent      1,000.00      1,000.00
The Curlew Centre Room hire 24th August 2021         22.00          22.00
Mr D Borkertas  Home Allowance - Electric            8.00            8.00
Mrs K Croxford  Expenses          32.41     4.20        36.61
LCC Pension Fund  Underpayment August WYPF Pension            0.80            0.80
LCC Pension Fund  September WYPF Pension Fund        801.81         801.81
Staff  Payroll     2,579.93      2,579.93
HMRC Tax & NI Contributions      2,518.89      2,518.89
Mr R Smith  123 Reg domain Subscription 1 year         11.99     2.40        14.39
Mr R Smith  Microsoft Cllr Emails 1 year x 11        454.75    90.95       545.70
Mr R Smith  Adobe Acrobat monthly subscription            8.42     1.69        10.11
Mr R Smith  Home Allowance          26.00          26.00
Mr R Smith  Mobile Phone            8.33     1.67        10.00
Mr R Smith  Travel Expenses          13.50          13.50
Mr R Smith  SLCC (75%)        216.75         216.75
XBM LTD  Photocpopier 17/08 - 21/09/21           1.76     0.35          2.11
Mrs K Croxford  Propeller Service Refreshments            6.32     1.26          7.58
Mrs K Croxford  Postage stamps & Postage          15.45          15.45
BHIB Council insurance     1,585.89      1,585.89
HM Land Registry Wright's Lane enquiry           9.00         -            9.00
ICO Data Protection Fee         35.00         -          35.00
Humphrey Demolition  Bus Stop Demolition      1,300.00  260.00    1,560.00
Wave Water rates 7/6-6/09 Pavilion          25.50          25.50
Total     12,051.38  428.22  12,479.60

21.109 The following delegated expenditure included in the above payments was reported by the clerk:

i. £100.00 to Humphrey Contracting Ltd for removing slabs and reseeding grass at the East Bank bus shelter location.

21.110 The following receipts were noted; bank interest £76.14; LCC East Bank Lighthouse agency litter picking £700.00; SHDC agency litter picking £1260.00; Garden Allotment rent £56.00; Land Registry refund £3.00.

21.111 Receipt of the external auditor’s report and certificate was noted, with no matters of concern reported.

21.112 There were no grant applications. 

21.113 It was resolved on moving into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2).

21.114 To consider quotes relating to the Parish Council activities within the agreed annual budget allocations under delegated authority from the Parish Council. [confidential, as matters relate to commercial negotiations].

i. It was resolved to proceed with the electrical report for the sports pavilion @ £180.00

ii. It was resolved to purchase Parish ID cards for Councillors and Staff.                                  

21.115 It was resolved to hold the next meeting of the Finance Committee at 18:00hrs 26 October 2021. 

There being no other business, the meeting closed at 18:17 hrs.