29 June 2021 Finance Committee
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Minutes of the meeting of the Finance Committee held 6pm Tuesday, 29 June 2021, held in the Diamond Hall of the Curlew Centre, Sutton Bridge.
Present: Cllr S Booth, Cllr Brewis, Cllr Bruch, Cllr Scarlett (chair), Cllr York, Mr R Smith (clerk), Mrs K Croxford (admin. assistant),
21.061 It was resolved to elect Cllr Anne Scarlett as chair for the year.
21.062 Apologies were received from Cllr Goodwin.
21.063 Disclosable pecuniary interests were received by:
i. Cllr Scarlett declared an interest on agenda item (min ref 21.069), being a member of the Jelly’s & Jolly’s group.
ii. Cllr Bruch declared an interest on agenda item (min ref 21.066) as a member of the Curlew Centre, it was agreed for a dispensation to be granted for future meetings.
21.064 It was resolved to approve the minutes of the meeting held 27 April 2021 as an accurate record.
21.065 It was resolved to accept and sign off the May bank reconciliation and cash book.
21.066 It was resolved to approve all payments to 29 June 2021 set out in the table below. Cllr Scarlett and Cllr York agreed to undertake BACS payments (BP).
| Payee | Detail | Net £ | VAT £ | Total £ |
| Anglian Water | Water rates old toilets 6/3 - 5/6 | 39.93 | 2.40 | 42.33 |
| Talk Talk | Calls & Broadband | 28.95 | 5.79 | 34.74 |
| E.On | Electricity Pavilion | 141.18 | 7.06 | 148.24 |
| Mr D Large | Comm. Wood Maintenance | 330.00 | 330.00 | |
| The Culew Centre | Office Rent | 1,000.00 | 1,000.00 | |
| Mr D Borkertas | Home Electric Allowance | 16.00 | 16.00 | |
| Heronwood | Parish Grass Cutting | 295.00 | 295.00 | |
| Heronwood | Garfden of Rest Grass Cutting | 130.00 | 130.00 | |
| Heronwood | LCC Picnic Area Grass Cutting | 15.00 | 15.00 | |
| Heronwood | Highways Grass Cutting | 160.00 | 160.00 | |
| Portapack Engineering | Outdoor Exercise Equip Repair | 180.00 | 36.00 | 216.00 |
| Anglian Water | Water Rates Pavilion 7/03 -6/06 | 16.43 | 16.43 | |
| BHIB | Electric Vehicle Insurance | 216.16 | 216.16 | |
| Mrs K Croxford | Expenses | 61.97 | 7.14 | 69.11 |
| Complete Weed Control | Memorial Park Weed Control | 360.00 | 72.00 | 432.00 |
| Staff | Salaries | 2,420.90 | 2,420.90 | |
| Mr R Smith | Expenses | 51.75 | 3.36 | 55.11 |
| HMRC | Tax & NI contributions | 2,645.49 | 2,645.49 | |
| Lincs Pension Fund | Pension Scheme | 801.81 | 801.81 | |
| JW Drainage Services | Drain Maintenance MP | 450.00 | 450.00 | |
| Total | 9,360.57 | 133.75 | 9,494.32 |
21.067 The following delegated expenditure included in the above payments as reported by the clerk:
i. Extra Large bin bags for East Bank picnic area £13.08 plus VAT
ii. Bucket and sponge for the Outside Operative £1.57 plus VAT
21.068 The following receipts were noted: bank Interest £79.64, garden allotment rent £14.00, Garden of Rest receipts £50.00, freedom of information request payment £12.50, donation to Council £2.50.
Cllr Scarlett declared an interest in the following agenda item and did not take place in discussions, Cllr S Booth took over as chair of the meeting.
21.069 It was resolved to recommend approval of the grant application for Jelly’s & Jolly’s for £500 to buy Christmas presents for children at Westmere Primary School who were otherwise unlikely to receive any gifts.
Cllr Scarlett took back chairing the meeting.
21.070 It was resolved on moving into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2).
21.071 To consider quotes for the upkeep and maintenance of Parish Council assets. [confidential, as matters relate to commercial negotiations]
i. It was resolved to recommend proceeding with the weed control in the Memorial Park and Garden of Rest @ £560 plus VAT.
ii. It was resolved to recommend to delegate repairs of the fence in the children’s play area to the open spaces working party up to £300, subject to the clerk being in receipt of a formal quotation of work.
iii. It was recommended that quotations received for the water monitoring in the pavilion should be first considered at a meeting of the open spaces working party.
21.072 It was resolved to hold the next meeting of the Finance Committee at 6pm 27 July 2021.
There being no other business, the meeting closed at 6.30 pm.