27 April 2021 Finance Committee
Draft document - subject to alteration at the next meeting
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Minutes of the meeting of the Finance Committee held 6pm Tuesday, 27 April 2021, held via remote attendance.
Present: Cllr Brewis, Cllr Goodwin, Cllr Scarlett (chair), Cllr York, Mr R Smith (clerk), Mrs K Croxford (admin. assistant). two members of the public
21.043 Apologies were received from Cllr S Booth
21.044 There were no declarations of interests and/or consider any dispensations.
21.045 It was resolved to approve the minutes of the meeting held 30 March 2021 as an accurate record.
21.046 It was resolved to accept and sign off the March bank reconciliation and cash book.
21.047 It was resolved to approve all payments to 30 April 2021 set out in the table below. Cllr Scarlett and Cllr York agreed to undertake BACS payments (BP).
| Payee | Detail | Net £ | VAT £ | Total £ |
| Unity Bank | Service Charge | 18.00 | 18.00 | |
| LALC | Annual Subscription | 739.85 | 739.85 | |
| Savills | Land Rent | 835.00 | 835.00 | |
| Mrs K Croxford | Expenses | 58.42 | 9.37 | 67.79 |
| Heronwood | Parish Grass Cutting | 15.00 | 15.00 | |
| Heronwood | Highways Grass Cutting | 80.00 | 80.00 | |
| ICCM | Annual Subscription | 95.00 | 95.00 | |
| SBPCC | Churchyard Grass Grant | 2,750.00 | 2,750.00 | |
| Kwik Signs | Hi- Vis Jackets & Stickers | 95.00 | 19.00 | 114.00 |
| Talk Talk | Calls & Broadband | 26.95 | 5.39 | 32.34 |
| GES Water Ltd | Pavilion water monitoring | 140.00 | 28.00 | 168.00 |
| EON | Pavilion Electricity 1/12 -28/2 | 184.03 | 9.20 | 193.23 |
| HM Land Registry | Land Title Search | 6.00 | - | 6.00 |
| Mr R Smith | Expenses | 42.75 | 3.36 | 46.11 |
| Staff | Salaries | 2,439.96 | 2,439.96 | |
| WYPF | Pension Scheme | 822.28 | 822.28 | |
| SHIDB | Drainage Rates | 682.70 | 682.70 | |
| XBM | Photocopier | 0.21 | 0.04 | 0.25 |
| SHPVCS | Vol. Car Service 2021/22 | 1,139.28 | - | 1,139.28 |
| A.J Electrical | PAT electrical Testing | 68.00 | - | 68.00 |
| Total | 10,238.43 | 74.36 | 10,312.79 |
21.043 Delegated expenditure (excl. VAT) by the clerk included above was noted: land title search £6.00, PAT safety testing £68.00, cable ties for notices £4.41, First Aid Kit for Utility Vehicle £7.68.
21.044 The following receipts were noted: precept £65,759.00, bank Interest £65.94, allotment rent £415.94, memorial rights £20.00, farm business tenancy rent (incl. drainage rates) £1883.89.
21.045 It was resolved to recommend to approve the final quarter budget review with budget transfers as circulated.
21.046 It was resolved to recommend to approve the end of year accounts.
21.047 It was resolved to recommend to defer the approval of the asset register till the next meeting and that the Outside Operative undertake a physical review with photographs.
21.048 It was resolved to recommend the period for the exercise of public rights commencing Monday 14th June and ending on Friday 23rd July 2021.
21.049 There were no applications for grants.
21.050 It was resolved on moving into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2).
21.051 It was resolved to recommend the quote of £110 + VAT to carry out the annual play inspections and risk assessment.
21.052 It was resolved to recommend quote to replace vandalised fencing on the Memorial Park @ £250.00 + VAT.
21.053 To consider quotes for new play equipment. Proposals and quotes awaited. To be deferred to future meeting.
21.054 It was resolved to recommend a charge of £8.00 per month based on one full charge to the Outside Operative for charging the electric vehicle.
21.055 It was resolved to hold the next meeting of the Finance Committee at 6pm 25 May 2021, via remote attendance.
There being no other business, the meeting closed at 6.40 pm.