27 October 2020 Finance Committee
Notice is hereby given, and all members of the Committee duly requested to attend, a meeting of the Parish Council’s Finance Committee, to be held 6pm Tuesday, 27 October 2020. In accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (LAPCP 2020), this meeting will be held via remote attendance.
The meeting may be joined using the following link:
https://us02web.zoom.us/j/81358046781?pwd=NW9jNWRTRS9DTzZCemJsUlRWRW9mZz09
Telephone: 0203 901 7895 / 0131 460 1196 / 0203 051 2874 / 0203 481 5237 / 0203 481 5240
Meeting ID: 813 5804 6781, Passcode: 714234
Information for members of the public & press: This meeting is open to members of the public and press. To join the meeting, click on above link 10 minutes before the time of the meeting. This can be done via computer, android/apple device, or by telephone. Late arrivals may not be admitted into the meeting. Unless otherwise indicated on the agenda, members of the public are not entitled to speak at the meeting, and microphones should be muted. Please note that the meeting may be recorded, and attendees’ images captured.
Robert Smith
Clerk
22 October 2020
Contact: clerk@suttonbridgeparishcouncil.co.uk
AGENDA
1. Apologies for absence
2. To receive declarations of interests and/or consider any dispensations
3. To approve the minutes of the finance meeting held on 29 September 2020.
4. To resolve to agree the September bank reconciliation and cash book.
5. To resolve to agree the October payroll.
6. To examine and approve supplier payments to 27 October 2020 as below, and to resolve on recommendation to full Council, including any late payments reported by the clerk.
Table 1: payments to 27 October 2020
| Payee | Detail | Net £ | VAT £ | Total £ |
| Unity Trust Bank | Quarterly Bank Charges | 18.00 | 18.00 | |
| ICO | Data Protection Registration | 35.00 | 0.00 | 35.00 |
| TSB | Service charge | 0.00 | 0.00 | 0.00 |
| Talk Talk | Calls & Broadband | 26.95 | 5.39 | 32.34 |
| XBM LTD | Photocopier C/N 22/08-21/09 | 0.06 | 0.01 | 0.07 |
| Anglian Water WAVE | Water charges Pavilion | 15.93 | 0.00 | 15.93 |
| Mr D Large | Pavilion drainage repairs | 140.00 | 0.00 | 140.00 |
| Heronwood | Parish Grass Cutting 11/09 & 25/09 | 220.00 | 0.00 | 220.00 |
| Heronwood | Highways Grass Cut | 160.00 | 0.00 | 160.00 |
| Heronwood | LCC Picnic Area Grass Cut | 30.00 | 0.00 | 30.00 |
| Heronwood | Cemetery Grass Cut | 130.00 | 0.00 | 130.00 |
| Sutton Bridge Community Larder | S137 Grant | 1,000.00 | 0.00 | 1,000.00 |
| Mr R Smith | Travel | 3.15 | 0.00 | 3.15 |
| Mr R Smith | Adobe Acrobat monthly subscription | 12.64 | 2.53 | 15.17 |
| Mr R Smith | Zoom meetings monthly subscription | 11.99 | 2.40 | 14.39 |
| Mr R Smith | Mobile telephone - September | 8.33 | 1.67 | 10.00 |
| Mrs K Croxford | Travel | 8.37 | 0.00 | 8.37 |
| Mrs K Croxford | Adobe Acrobat monthly subscription | 12.64 | 2.53 | 15.17 |
| Mrs K Croxford | Mobile telephone - September | 8.33 | 1.67 | 10.00 |
| Staff | Salaries | 2,042.00 | 0.00 | 2,042.00 |
| Lincs Pension Fund | Pension Scheme | 801.81 | 0.00 | 801.81 |
| Total | 4,685.20 | 16.20 | 4,701.40 |
7. To note any delegated expenditure as reported by the clerk
8. To note receipts: bank interest £117.28; burial ground fees £50.00; garden allotment rent £135.00.
9. To consider applications for grants as allowable under LGA 1972 S.137
10. To resolve on moving into closed session on the grounds of confidentiality, in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1 (2).
11. To consider the grass cutting contract for 2020/21.
12. To consider quotes for the upkeep and maintenance of Parish Council assets.
13. To set time and date of next meeting