Charges which may be made for information published under the model publication scheme
As adopted 15 December 2020. Minute 20.255. Revision 0.
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Background
The Freedom of Information Act 2000 received Royal Assent on 30th November 2000. The Act defines the public authorities that are covered by the Act and so are required to adopt and maintain a publication scheme. Paragraph 7, Part II of Schedule 1 of the Freedom of Information Act defined a "local council" within the meaning of the Local Government Act 1972 as a public authority.
What is a Publication Scheme?
Under the Act, every public authority is required to adopt and maintain a Publication Scheme. This scheme provides the public with a structured listing of any information released, with authorities undertaking a commitment to make it available to all. The scheme must set out how the Parish Council intends to charge for providing the information. In this scheme, the term "publication" refers to documents available in a variety of formats.
Model Scheme
Sutton Bridge Parish Council's publication scheme defines information that the Parish Council holds, and which is accessible to members of the public. The Parish Council strives to be as open as possible with local government information and the work it does. The Parish Council wishes to introduce greater openness and to continue to seek ways to make even more information available to the public.
What Charges are there?
Where a member of the public is seeking to obtain a copy of information included in this Parish Council's publication scheme, the council may set reasonable charges for this. Costs are available on application by post to the Clerk and may include photocopying costs, postage (where incurred) and staff time.
Confidentiality Notice
Sutton Bridge Parish Council's policy is to be as open as possible and to supply the information requested, but the Parish Council may withhold any information if it considers its release not to be in the public interest and could cause significant harm. Any sensitive and confidential information is exempt from public dissemination.
Requests for Information
Requests for information should be made to the clerk: Robert Smith, Sutton Bridge Parish Council, The Curlew Centre, Bridge Road, Sutton Bridge, Lincolnshire, PE12 9QQ. Email: clerk@suttonbridgeparishcouncil.co.uk
The request must include details of the applicant's address in the Parish and the information sought.
The Parish Council will respond within 20 days of the request. If a fee is required, the Parish Council can extend this period up to 3 months until the fee is paid.
|
Information published |
How the information can be obtained |
Cost |
|---|---|---|
|
Class1 - Who we are and what we do |
|
|
|
Who’s who on the Council and its Committees |
Free |
|
|
Contact details for Parish Clerk and Council members |
Free |
|
|
Location of main Council office and accessibility details |
Free |
|
|
Staffing structure |
Clerk |
Free |
|
Class 2 – What we spend and how we spend it |
|
|
|
Annual return form and report by auditor |
Free |
|
|
Finalised budget |
Free |
|
|
Precept |
Free |
|
|
Borrowing Approval letter |
Free |
|
|
Financial Standing Orders and Regulations |
Free |
|
|
Grants given and received |
Free |
|
|
List of current contracts awarded and value of contract |
Free |
|
|
Members’ allowances and expenses |
Free |
|
|
Class 3 – What our priorities are and how we are doing |
|
|
|
Parish Plan |
N/A |
|
|
Annual Report to Parish Meeting |
Free |
|
|
Quality status |
Clerk |
Free |
|
Local charters drawn up in accordance with DCLG guidelines |
N/A |
|
|
Class 4 – How we make decisions |
|
|
|
Timetable of meetings |
Free |
|
|
Agendas of meetings |
Free |
|
|
Minutes of meetings |
Free |
|
|
Reports presented to council meetings |
Free |
|
|
Responses to consultation papers |
Free |
|
|
Responses to planning applications |
Free |
|
|
Byelaws |
N/A |
|
|
Class 5 – Our policies and procedures |
|
|
|
Policies and procedures for the conduct of council business:
|
Free |
|
|
Policies and procedures for the provision of services and about the employment of staff:
|
Free |
|
|
Information security policy |
Free |
|
|
Records management policies (records retention, destruction and archive) |
Free |
|
|
Data protection policies |
Free |
|
|
Schedule of charges (for the publication of information) |
Free |
|
|
Class 6 – Lists and Registers |
|
|
|
Assets register |
Free |
|
|
Disclosure log |
N/A |
|
|
Register of members’ interests |
Free |
|
|
Register of gifts and hospitality |
|
|
|
Class 7 – The services we offer |
|
|
|
Allotments |
Free |
|
|
Burial grounds and closed churchyards |
Free |
|
|
Community centres and village halls |
N/A |
|
|
Parks, playing fields and recreational facilities |
Free |
|
|
Seating, litter bins, clocks, memorials, and lighting |
Free |
|
|
Bus shelters |
Free |
|
|
Markets |
N/A |
|
|
Public conveniences |
N/A |
|
|
Agency agreements |
Free |
|
|
Services for which the council is entitled to recover a fee, together with those fees |
Free |
* Items listed that are temporarily unavailable while the new website is being populated may be obtained free of charge on application to the clerk.
|
Additional Information |
|
|
|
Other information not listed above |
Clerk |
£25 per hour (min 0.5 hours) + disbursements |
Contact details:
Robert Smith, Clerk
Sutton Bridge Parish Council
The Curlew Centre
Bridge Road
Sutton Bridge
Lincolnshire
PE12 9QQ
Email: clerk@suttonbridgeparishcouncil.co.uk
|
Type of charge
|
Description |
Basis of charge |
|
Disbursement cost |
A4 Photocopying @ £0.10 per sheet (black & white) |
Estimate of actual cost |
|
|
A4 Photocopying @ £0.50 (colour) |
Estimate of actual cost |
|
|
A3 Photocopying @ £0.20 per sheet (black & white) |
Estimate of actual cost |
|
|
A3 Photocopying @ £1.00 (colour) |
Estimate of actual cost |
|
|
Postage |
Actual cost of Royal Mail standard second class |
|
Staff Time |
£25.00 |
The Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004 (s.4.(4)) |